Facilities & Health & Safety Administrator (12 Month FTC)

TIME Appointments Ltd; Ipswich; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading recruitment agency is seeking a Facilities & Health & Safety Administrator to join their team in Ipswich. The role involves supporting day-to-day operations in Facilities and H&S, ensuring compliance, and liaising with contractors. The ideal candidate will have strong administrative experience, excellent IT skills, and exceptional organisational abilities. Competitive salary and benefits offered, including pension contribution and additional paid leave.

Benefits

Competitive salary and benefits package

Free parking

Life assurance

Income protection

Additional paid leave at Christmas

Pension contribution of 5% increasing by 1% every alternate year up to 15%

Qualifications

• Strong administrative experience, ideally within a facilities, H&S, or similar environment.
• Excellent IT skills, with knowledge of Microsoft Office and database systems.
• Exceptional organisational skills and attention to detail.
• Strong written and verbal communication abilities, with a confident telephone manner.

Responsibilities

• Maintaining accurate maintenance records and ensuring compliance requirements are met.
• Assisting with planned and unplanned works, liaising with contractors and suppliers.
• Providing reception and switchboard cover when required.

Skills

Strong administrative experience

Excellent IT skills

Exceptional organisational skills

Strong written and verbal communication

Proactive and problem-solving attitude

Tools

Microsoft Office

Database systems

Job description

Facilities & Health & Safety Administrator (12 Month FTC)

Time Appointments are delighted to be working on behalf of a market-leading organisation, in their search for a Facilities & Health & Safety Administrator to join their team based in Ipswich. They are seeking a highly organised individual who thrives in a busy environment and can manage fluctuating workloads with a positive, flexible approach.

This is a fantastic opportunity for an experienced and proactive administrator to support both the Facilities and H&S departments, ensuring smooth day-to-day operations within a fast-paced, process-driven environment.

The Role

Reporting to the H&S/Facilities Manager, you will play a key role in providing hands-on support across a variety of administrative and coordination tasks, including:

• Maintaining accurate maintenance records and ensuring compliance requirements are met
• Assisting with planned and unplanned works, liaising with contractors and suppliers
• Providing reception and switchboard cover when required
• Supporting the H&S and ISO teams with document management, updates, and training administration
• Managing safety equipment registers and purchasing
• Providing inductions and safety support for visitors and contractors on-site

The Ideal Candidate:

• Strong administrative experience, ideally within a facilities, H&S, or similar environment
• Excellent IT skills, with knowledge of Microsoft Office and database systems
• Exceptional organisational skills and attention to detail
• Strong written and verbal communication abilities, with a confident telephone manner
• A proactive, team-spirited, and problem-solving attitude
• The ability to prioritise and work to deadlines under pressure

What’s in it for you?

• Opportunity to join a well-established and supportive business
• Competitive salary and benefits package
• Free parking
• Life assurance
• Income protection
• Additional paid leave at Christmas
• Pension contribution of 5% increasing by 1% every alternate year up to 15%!!!