Facilities Coordinator

Thames Water Utilities Limited; Reading; On-site; GBP 33,000 - 35,000; Full time

Job summary

A leading water management company in the UK is seeking a Senior Facilities Coordinator. In this role, you will coordinate facilities services at Clearwater Court while engaging with stakeholders and managing finance processes. The ideal candidate will have experience in facilities coordination, knowledge of operational management, and excellent administrative skills. This position offers a competitive salary and a range of benefits that support your well-being and career development.

Benefits

26 days holiday, increasing to 30 with service

Contributory pension options

Access to health and well-being benefits

Performance-related pay plan

Qualifications

• Experience as a Facilities Coordinator or in a similar role.
• Knowledge of facilities management operations.
• Ability to respond quickly in emergencies.

Responsibilities

• Coordinate FM services and operations at Clearwater Court.
• Engage with internal stakeholders and FM service suppliers.
• Oversee finance processes including invoicing and reporting.

Skills

Facilities management knowledge

Administrative support skills

Sound judgement

Microsoft Word proficiency

Tools

SAP

Job description

This is a fantastic opportunity to coordinate facilities services at Clearwater Court, engaging with internal stakeholders and FM Service suppliers to provide a safe and managed environment.

What you will be doing as a Senior Facilities Coordinator

Facilities

• Act as the point of contact for all FM services and operations at Clearwater Court.
• Engage and lead on monthly internal stakeholder's user groups.
• Review reactive tasks and planned maintenance for the building.
• Carry out monthly H&S SHE Site audits.

Supply Chain

• Act as point of contact for site maintenance visits.
• Review service through audits, ensure service meets requirements.
• Day to day management of reactive tasks.

Finance

• Oversee and administrate the day-to-day finance process.
• Processing invoices via SAP and dealing with supplier queries.
• Manage and process monthly billing by reviewing submissions.
• Track accruals, actuals and forecast throughout the Financial Year with monthly reporting.
• Track quoted and chargeable reactive works.

Team support

• Lead and support facilities administrator through the finance process.
• Assist the Soft Services Manager where required.
• General admin support to the FM team.

Qualifications

• Work experience as a Facilities Coordinator of similar role.
• Knowledge of facilities management operations.
• Sound judgement and the ability to think quickly during an emergency.
• Demonstrates a professional level administrative support skills.
• Full working knowledge of Microsoft word applications.

We're the UK's largest water and wastewater company, with more than 16 million customers relying on us every day to supply water for their taps and toilets. We want to build a better future for all, helping our customers, communities, people, and the planet to thrive. It's a big job and we've got a long way to go, so we need help from passionate and skilled people, committed to making a difference and getting us to where we want to be in the years and decades to come.

Learn more about our purpose and values

Working at Thames Water Thames Water is a unique, rewarding, and diverse place to work, where every day you can make a difference, yet no day is the same. As part of our family, you'll enjoy meaningful career opportunities, flexible working arrangements and excellent benefits.

Real purpose, real support, real opportunities. Come and join the Thames Water family. Why choose us? Learn more.

We're committed to being a great, diverse, and inclusive place to work. We welcome applications from everyone and want to ensure you feel supported throughout the recruitment process. If you need any adjustments, whether that's extra time, accessible formats, or anything else just let us know, we're here to help and support.

When a crisis happens, we all rally around to support our customers. As part of Team Thames, you'll have the opportunity to sign up to support our customers on the frontline as an ambassador. Full training will be given for what is undoubtedly an incredibly rewarding experience. It's also a great opportunity to learn more about our business and meet colleagues.

Disclaimer: due to the high volume of applications we receive, we may close the advert earlier than the advertised date, so we encourage you to apply as soon as possible to avoid disappointment.

Benefits

• Offering between £33,500 to £35,000 per annum depending on experience and skills.
• 26 days holiday per year, increasing to 30 with the length of service. (plus bank holidays)
• Contributory pension - Defined Contribution - Maximum of 12% -2x employee contribution.
• Performance-related pay plan directly linked to company performance measures and targets.
• Access to lots of benefits to help you take care of your and your family's health and well-being, and your finances - from annual health MOTs and access to physiotherapy and counselling to Cycle to Work schemes, shopping vouchers and life assurance.

Find out more about our benefits and perks