Facilities Coordinator

Mitie; Liverpool; On-site; GBP 20,000 - 25,000; Part time

Job summary

A leading global drilling company is seeking a Facilities & Office Coordinator for their Liverpool office. This part-time role involves ensuring smooth daily operations, managing health and safety compliance, and providing front-of-house support. The ideal candidate should have proven facilities coordination experience and strong communication skills. You will interact with visitors, oversee building operations, and manage supplies, contributing to a welcoming and efficient office environment.

Qualifications

• Proven experience in facilities coordination, office administration, or front-of-house roles.
• Good understanding of Health & Safety principles and building compliance.
• Excellent communication, organisation, and multitasking skills.

Responsibilities

• Act as the first point of contact for visitors and contractors.
• Manage incoming and outgoing mail and parcels.
• Ensure compliance with all relevant UK Health and Safety regulations.

Skills

Facilities coordination

Office administration

Health and Safety principles

Communication skills

Multitasking abilities

Customer service mindset

Tools

Microsoft Office

Job description

About our Client - Seadrill

As one of the world's leading integrated drilling companies, we operate globally, bringing together talented professionals from around the world. With our modern fleet, skilled crews, and advanced technologies, Seadrill unlocks oil and gas resources for our clients worldwide. We're committed to ‘Setting the Standard' in drilling - an ambitious goal that we embrace with confidence.

Both onshore and offshore, Seadrill employees are the key to our success. We foster an inclusive and dynamic workplace that celebrates diversity, recognizing that our varied backgrounds, identities, and perspectives drive innovation. We invest in our workforce through world-class training and education, helping our people to unlock their full potential.

At Seadrill, we strive daily to be the best version of ourselves for our clients, colleagues, and industry. Join us in shaping the future of offshore drilling.

Job Summary

The Facilities & Office Coordinator is responsible for ensuring the smooth day-to-day operation of the Liverpool office, combining both front-of-house and facilities coordination responsibilities. This part-time role provides essential support across building operations, health and safety compliance, and workplace services, while also managing reception duties such as greeting visitors and handling calls.

This role offers a varied and hands‑on opportunity for someone who enjoys taking ownership of both the front-of-house experience and the efficient running of office operations. It's ideal for a proactive individual who thrives in a small, collaborative team and takes pride in maintaining a professional and welcoming workplace.

Job Specific Responsibilities

Front-of-House & Office Support

• Act as the first point of contact for visitors, contractors, and deliveries, ensuring a professional and friendly front-of-house experience.
• Answer and direct incoming phone calls, emails, and general office enquiries.
• Manage incoming and outgoing mail, parcels, and courier deliveries.
• Oversee reception coverage and support general administrative tasks as required.
• Coordinate office supplies, catering orders, and ad hoc procurement needs.

Facilities & Building Operations

• Serve as the main contact for all Facilities Management (FM) related matters, including service delivery, escalations, and ad hoc requests.
• Oversee and coordinate building maintenance activities for landlord- and Seadrill-managed activities.
• Manage contractors and service providers, ensuring safe and compliant operations on-site.
• Maintain oversight of cleaning, security, and catering services to ensure quality and consistency.
• Manage building access control systems, including staff and visitor badges, and maintain accurate records.

Health, Safety & Compliance

• Ensure compliance with all relevant UK Health and Safety regulations and company standards.
• Support regular safety inspections, risk assessments, and contractor inductions.
• Maintain records and documentation for audits, permits, and statutory requirements.

Workplace Planning & Coordination

• Support office moves, space planning, and seating arrangements in collaboration with internal departments.
• Liaise across teams to ensure smooth service delivery and a well‑functioning office environment.
• Assist with small‑scale facilities or office improvement projects as required.

Working Hours

Part‑time: Approximately 30 hours per week, 9 AM - 3 PM Monday - Friday (exact schedule to be agreed).

Safety at Seadrill

Our goal is to ensure that ‘nobody gets hurt' whilst performing their job. Everyone at Seadrill has a part to play in meeting our safety commitment.

Through strong leadership and personal responsibility from all employees, we take a systematic approach to identifying, managing and preventing the hazards involved in our day to day operations. Nothing is more important to us than the health, safety and security of our workforce and the communities in which we operate and behaving responsibly towards our shared environment. We are vigilant, disciplined and always looking out for one another. We have developed and embedded a strong safety culture onshore and offshore, fostered by all employees, who each have a personal responsibility and the authority to put an immediate stop to the job if they believe it to be unsafe. Everyone at Seadrill is accountable for helping to build this culture of care.

Seadrill Behavioural Framework

• Drive & Ownership
• Change & Forward Thinking
• Communication & Collaboration
• Service Delivery

Knowledge, Skills and Experience

• Proven experience in facilities coordination, office administration, or front-of-house roles.
• Good understanding of Health & Safety principles and building compliance.
• Excellent communication, organisation, and multitasking skills.
• Strong attention to detail and ability to manage competing priorities.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Friendly, reliable, and proactive with a strong customer service mindset.