Executive Support Team Administrator

TribePost Ltd; City Of London; Hybrid; GBP 25,000 - 30,000; Full time

Job summary

A reputable pension administration company in London is seeking an Executive Support Team Administrator. You will play a critical role in providing essential administrative support to the Executive team, coordinating meetings, managing governance documents, and handling day-to-day office operations. Candidates should have GCSE qualifications and at least 1 year of relevant experience. This role offers a hybrid work model and an attractive benefits package including a best-in-class pension scheme.

Benefits

Flexi time with additional leave

26 days holiday entitlement

Best-in-class pension scheme

Private Medical Insurance

Social activities during the year

Qualifications

• 1+ years of experience in similar administrative roles.
• Ability to meet tight deadlines and manage workload effectively.

Responsibilities

• Coordinate meetings for the Executive Management Team.
• Organise staff events and arrange conference attendance.
• Maintain governance documentation and prepare expense reports.

Skills

Computer literacy (MS Office, SharePoint, databases)

Strong attention to detail

Effective organisation and multitasking

Strong written and verbal communication skills

Education

Education to GCSE level or equivalent

Job description

Up to £30,000 a year (depending on relevant knowledge, skills, and experience)

Saul Trustee Company are now recruiting for an Executive Support Team Administrator!

Executive Support Team Administrator

Location

Hybrid / London EC2R 7AF, with up to 3 days working from home after an initial period of training.

Salary

Up to £30,000 a year (depending on relevant knowledge, skills, and experience)

Contract Type

Permanent. Full time. 35 hours per week, Monday to Friday

Closing Date

Friday, 12 December 2025

SAUL Trustee Company is a great place to work, whether you’re a pensions specialist, an excellent administrator, an HR professional or an IT whizz, we might be the next step in your career!

We’re the Trustee and administrator of a multi-employer hybrid pension scheme, and a Master Trust, looking after the pensions of more than 80,000 members.

We’re a friendly team of around 70 people who work part of the week from home and at least two days each week in our central London office.

SAUL Trustee Company (STC) is ranked the 20th Best Company to work for in the UK in 2024 and we have a one-star accreditation as an outstanding place to work.

At STC, we are responsible for:

• Collecting the money members and employers pay into SAUL
• Managing where that money is invested, and
• Making sure we pay the right pension to the right person at the right time.

We’re looking for an Executive Support Team Administrator to provide essential administrative and organisational support to our Executive team and Trustee Governance Manager.

This role is key to ensuring smooth operations across the Executive office and governance functions, supporting meetings, events, and processes that keep our organisation running efficiently.

You’ll be involved in a wide range of activities, from coordinating internal meetings and staff events to managing governance documentation and supporting the Trustee Board and Committees.

This is a varied and rewarding role for someone who thrives on organisation and enjoys working collaboratively.

As our Executive Support Team Administrator you will be responsible for:

• Schedule and coordinate meetings for the Executive Management Team and internal groups
• Organise staff events (e.g., lunches, retirements, business plan sessions)
• Arrange conference and meeting attendance for Trustees and Executives
• Upload Board and Committee papers to governance software
• Maintain governance documentation and resource centre library
• Assist with policy management processes
• Organise strategy days and Trustee training events
• Coordinate the annual internal meeting cycle and ensure good governance practices
• Prepare monthly expense reports for company credit card holders
• Organise domestic and international travel (flights, hotels, transfers)
• Manage day-to-day office operations, liaising with facilities and suppliers
• Oversee meeting room bookings, office supplies, and visitor protocols

To be considered for this role you will need to demonstrate:

• Education to GCSE level or equivalent qualification or equivalent experience including GCSE A – C passes in Maths and English
• At least 1 years’ relevant experience in similar roles
• Computer literacy (including experience of MS Office, SharePoint and databases)
• Experience of assessing and responding to non-routine work situations
• Ability to work reliably to tight deadlines
• Ability to effectively organise and prioritise own workload and multitask
• Strong attention to detail
• Strong written and verbal communication skills, with a professional telephone manner

What we offer

• Flexi time with the ability to generate additional leave.
• 26 days holiday entitlement, including 3 days of Christmas closure.
• Best-in-class pension scheme. A generous employer contribution to your pension, and life insurance while you’re paying in.
• Getting to work schemes.
• Private Medical Insurance.
• Social activities during the year.

To find out what we offer in more detail, please check our website!

If you feel you have the necessary skills and experience to be successful in this role click on ‘APPLY‘ today!

Registered Office: 36B Speirs Wharf, Port Dundas, Glasgow, G4 9TG

Company Reg No. - SC372990 | VAT Reg No. - GB986160980