Executive Office Assistant

Tirebuck Recruitment; Metropolitan Borough of Solihull; On-site; GBP 25,000 - 35,000; Full time

Job summary

A recruitment agency is looking for an Executive Office Assistant in Solihull. You will support senior leaders by managing diaries, coordinating meetings, and providing high-level administrative and clerical support. Expertise in transcription and dictation is essential along with excellent organisational skills. This role offers full-time hours with various benefits, including private medical and a company pension.

Benefits

25 days holiday plus bank holidays

Free parking

Free lunch from onsite cafe

Gym onsite

Private medical

Company pension 8%

Death in service

Qualifications

• Proven background in administrative support, ideally within a PA, EA role.
• Comfortable working in a fast-paced, high-performing environment with shifting priorities.
• Ability to handle sensitive information with discretion and confidentiality.

Responsibilities

• Provide high level administrative support to senior leaders.
• Manage diaries and coordinate meetings.
• Prepare correspondence, reports, and documents.

Skills

Organisational skills

Multitasking skills

Communication skills

Attention to detail

Proficiency in Microsoft Office

Transcription and dictation

Job description

Hours: Full Time, 37.5hours, Monday to Friday, 9am – 5pm

Benefits: 25 days holiday plus bank holidays, free parking, free lunch from onsite cafe, gym onsite, private medical, company pension 8%, death in service

A fantastic permanent opportunity has become available for an Executive Office Assistant to join a well-established and forward-thinking business based in Solihull. This is a highly clerical role, supporting senior members of the leadership team with a wide range of essential day-to-day administrative tasks. We’re looking for someone highly organised, proactive, and able to anticipate the needs of busy executives to ensure everything runs smoothly. Experience in transcribing and dictation is an essential part of the role, so candidates must be able to touch type with speed and accuracy. Responsibilities will include diary management, managing emails, meeting coordination, document preparation, and the regular printing and collation of documentation, along with general administrative support to keep operations efficient and on track. There may also be the opportunity to assist with internal events and wider business activities, but the focus of the role is on delivering dependable, high-quality clerical support. This is a great opportunity for someone who thrives in a fast-paced, professional environment and takes pride in staying one step ahead.

Duties include:

• Providing high level administrative and all-round support to senior leaders.
• Providing transcription support and producing documents from dictated material.
• Handling a range of clerical tasks including managing emails, fielding calls and correspondence, maintaining accurate records, and organising both paper and electronic filing systems, including archiving and shredding.
• Proactively managing diaries, coordinating complex calendars, and scheduling internal and external meetings.
• Preparing accurate and professional correspondence, reports, and documents, including minute-taking.
• Organising national and occasional international travel arrangements, including transport, accommodation, and itineraries.
• Coordinating meetings, booking rooms, arranging hospitality, and preparing necessary materials.
• Supporting internal projects and company events, from initial planning through to successful delivery.
• Managing incoming calls, emails, and correspondence in a professional and discreet manner.
• Monitoring and replenishing office supplies to support day-to-day operational needs.
• Providing occasional reception cover and acting as the first point of contact when required.
• Stepping in to support wider team functions during periods of absence to ensure continuity.

Skills and experience required:

• Proven background in administrative support, ideally within a PA, EA role.
• Comfortable working in a fast-paced, high-performing environment with shifting priorities.
• Strong organisational and multitasking skills, with the ability to manage multiple calendars and tasks efficiently.
• High level of accuracy and attention to detail across all written and administrative work.
• Excellent written and verbal communication skills, including strong spelling, grammar, and document formatting.
• Confident with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint and Teams.
• Experience in minute-taking, transcription and dictation is essential along with the ability to touch type.
• Able to handle sensitive information with discretion, professionalism, and confidentiality.

If you feel that you have the necessary skills and experience required to fulfil this role, apply or get in touch with Tirebuck Recruitment for more information.

If successful, one of our consultants will be in touch via phone or email for a confidential conversation about your experience, skills and suitability for the role. Please check your spam folder for any missed communication from us and ensure your contact details are up to date.

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