Executive Assistant to Founders

Hulcan; Greater London; Hybrid; GBP 50,000 - 70,000; Full time

Job summary

A luxury retail group in London is seeking an exceptional Executive Assistant to support the founders. This pivotal role demands discretion, strategic awareness, and the ability to manage complex calendars, travel logistics, and stakeholder communications. The ideal candidate has experience supporting senior executives in a high-growth environment and possesses outstanding organizational skills and emotional intelligence. This position offers a hybrid working model and competitive salary.

Benefits

Competitive salary and benefits package

Generous product discounts

Opportunities for career progression

Qualifications

• Proven experience supporting senior executives in high-growth businesses.
• Ability to manage multiple priorities under pressure.
• Discreet and reliable in handling confidential information.

Responsibilities

• Manage complex calendars and priorities for both founders.
• Organise international and domestic travel itineraries.
• Serve as the first point of contact for stakeholders.

Skills

Exceptional organisational skills

Written and verbal communication

Emotional intelligence

Tech-savvy with productivity tools

Tools

Google Workspace

Microsoft Office

Slack

Shopify

Job description

We are seeking an exceptional Executive Assistant to support the Founders - at the heart of the HULCAN Group.

This is a pivotal, fast-paced role that requires discretion, strategic awareness, and an ability to anticipate needs before they arise. The successful candidate will serve as an essential partner to two visionary leaders, ensuring seamless coordination across a dynamic portfolio of brands and global stakeholders.

You will act as a connector, organiser, and problem-solver - enabling the founders to focus on creative leadership and strategic growth while you manage the details, logistics, and rhythm of their professional lives.

Key Responsibilities

Executive Support

• Manage complex, ever-changing calendars and priorities for both founders across multiple time zones and brands
• Handle inbox and correspondence management with efficiency, judgment, and impeccable tone
• Draft, proofread, and prepare internal documents, reports, and communications
• Support financial administration including expenses, invoices, and purchase orders

Meeting & Coordination

• Schedule, prepare, and facilitate executive meetings with internal teams, brand leaders, investors, and external partners
• Prepare briefing materials, agendas, and post-meeting follow-ups to ensure momentum on key initiatives
• Anticipate needs and ensure the founders are always prepared and informed

Travel & Logistics

• Organise complex international and domestic travel itineraries including fashion weeks, supplier visits, store openings, and leadership offsites
• Ensure end-to-end coordination: flights, visas, hotels, ground transport, and meeting prep
• Process expenses and reconcile costs with precision and timeliness

Project & Operational Support

• Support on key cross-brand and strategic projects, liaising with senior stakeholders to track actions and deliverables
• Assist with presentations, reports, and materials for internal and external audiences
• Ensure effective prioritisation between creative and commercial objectives

Stakeholder Management

• Serve as the first point of contact between the founders and senior internal/external stakeholders
• Build trusted relationships across all levels of the business — from creative teams to investors and brand partners
• Represent the founders with professionalism, warmth, and discretion at all times

Confidentiality & Discretion

• Handle highly sensitive information with the utmost professionalism
• Act as a trusted gatekeeper and sounding board to both founders

Ad-hoc & Special Projects

• Provide support on special initiatives - from leadership offsites to major brand events and product launches
• Be flexible and proactive in adapting to evolving priorities across multiple business units

About You

• Proven experience supporting senior executives or founders in a high-growth or creative business (fashion, luxury, or retail strongly preferred)
• Exceptional organisational and prioritisation skills - able to pivot quickly and remain composed under pressure
• Excellent written and verbal communication, with a polished and professional tone
• Strong business intuition and awareness of brand, aesthetic, and commercial priorities
• High emotional intelligence and the ability to build trusted relationships at all levels
• Discreet, reliable, and comfortable handling confidential information
• Confident working independently with minimal guidance
• Highly tech-savvy and fluent with productivity tools (Google Workspace, Microsoft Office, Slack, Shopify etc.)

Experience in a dynamic, entrepreneurial environment is a plus

Why Join HULCAN

• Be part of a group redefining modern luxury and global retail culture
• Work directly with visionary founders and leaders across industry-defining brands
• Fast-paced, collaborative, and creative working environment
• Hybrid working model with flexibility
• Competitive salary and benefits package
• Generous product discounts across the HULCAN portfolio
• Opportunities for career progression and development within a growing global group

At HULCAN, we celebrate individuality and creativity in everything we do. We’re building a group that reflects the diverse world we serve - where people are empowered to bring their authentic selves to work, challenge convention, and shape the future of fashion.