Executive Assistant to CEO, UK&I (Japanese Speaker)

NTT America, Inc.; London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A global consulting company in London is seeking an experienced Executive Assistant to support the CEO. The ideal candidate will be fluent in both English and Japanese, highly organized, and capable of managing complex schedules. Responsibilities include coordinating calendars, supporting meetings, and managing executive communications. This role offers opportunities for professional development and a flexible work environment.

Benefits

Flexible work options

Learning and development opportunities

Qualifications

• Proven experience as an executive assistant in a fast-paced environment.
• Strong interpersonal and organisational skills.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Coordinate calendar and travel management for CEO.
• Support meetings and facilitate follow-up actions.
• Manage executive communications with stakeholders.
• Oversee various administrative tasks and responsibilities.

Skills

Fluent in English

Fluent in Japanese

Organisational skills

Interpersonal skills

Emotional intelligence

Proficiency in Microsoft Office

Job description

Overview

The team you\'ll be working with: We are seeking an experienced and proactive Executive Assistant to support the CEO of NTT DATA UK&I. This role is pivotal in enabling the CEO to focus on strategic priorities by ensuring efficient coordination, communication, and follow-up across a wide range of activities. The ideal candidate will be confident, highly organised, and culturally attuned; capable of managing complex schedules, fostering seamless stakeholder interactions, and handling confidential matters with discretion.

Responsibilities

• Calendar & Travel Management: Coordinate a dynamic schedule and complex international travel, ensuring optimal time management and adherence to company policies.
• Meeting Support & Follow-up: Participate in key meetings, help drive follow-up on actions and decisions, and support the CEO’s tracking of ongoing activities across the business.
• Executive Communication: Act as a liaison between the CEO and internal/external stakeholders, managing correspondence with clarity, professionalism, and confidentiality.
• Administrative Excellence: Own a range of administrative responsibilities including document preparation, presentation support, expenses processing, and diary management for the CEO and direct reports.
• Office of the CEO: Provide general support to the CEO’s office, including participation in initiatives, project work, events, and ad hoc tasks to ensure the smooth running of operations.
• Stakeholder Engagement: Engage with executive leadership across the business and external partners to ensure alignment, timeliness, and delivery on key matters.
• Confidentiality & Discretion: Manage sensitive information with utmost professionalism, always representing the CEO\'s office with integrity.

Qualifications

• Proven experience as an executive assistant in a fast-paced, dynamic environment.
• Full fluency in English and Japanese is essential.
• Strong interpersonal, organisational, and multitasking skills.
• High emotional intelligence, cultural awareness, and professional maturity.
• Proficiency in Microsoft Office (Outlook, Excel, PowerPoint) and comfort with digital collaboration tools.
• Ability to work independently, adapt quickly, and manage multiple priorities with precision.
• Discretion, resilience, and a proactive, solution-oriented approach to challenges.

Who we are

We’re a business with a global reach that empowers local teams, and we undertake hugely exciting work that is genuinely changing the world. Our advanced portfolio of consulting, applications, business process, cloud, and infrastructure services will allow you to achieve great things by working with brilliant colleagues, and clients, on exciting projects.

Our inclusive work environment prioritises mutual respect, accountability, and continuous learning for all our people. This approach fosters collaboration, well-being, growth, and agility, leading to a more diverse, innovative, and competitive organisation. We are also proud to share that we have a range of Inclusion Networks such as: the Women’s Business Network, Cultural and Ethnicity Network, LGBTQ+ & Allies Network, Neurodiversity Network and the Parent Network.

For more information on Diversity, Equity and Inclusion please click here: Creating Inclusion Together at NTT DATA UK | NTT DATA (https://uk.nttdata.com/creating-inclusion-together)

What we’ll offer

We offer a range of tailored benefits that support your physical, emotional, and financial wellbeing. Our Learning and Development team ensure that there are continuous growth and development opportunities for our people. We also offer the opportunity to have flexible work options.

You can find more information about NTT DATA UK & Ireland here: https://uk.nttdata.com/

We are an equal opportunities employer. We believe in the fair treatment of all our employees and commit to promoting equity and diversity in our employment practices. We are also a proud Disability Confident Committed Employer - we are committed to creating a diverse and inclusive workforce. We actively collaborate with individuals who have disabilities and long-term health conditions which have an effect on their ability to do normal daily activities, ensuring that barriers are eliminated when it comes to employment opportunities. In line with our commitment, we guarantee an interview to applicants who declare to us, during the application process, that they have a disability and meet the minimum requirements for the role. If you require any reasonable adjustments during the recruitment process, please let us know. Join us in building a truly diverse and empowered team.

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