Executive Assistant to 2 Business Leaders

The Blair Partnership; City of Westminster; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A creative services agency in the United Kingdom seeks an Executive Assistant to provide high-level administrative support to executives. The role includes managing complex calendars, coordinating travel, and ensuring efficient operations. Ideal candidates have strong organisational skills, experience in similar roles, and proficiency with productivity tools. This position offers a competitive salary and a hybrid working policy, alongside numerous benefits including enhanced parental leave and a group pension plan.

Benefits

Competitive Salary

Company Bonus Scheme

Hybrid working policy

25 days' holiday plus bank holidays

Enhanced maternity and paternity leave

Group Pension Plan

Health Insurance

Learning and Development opportunities

Qualifications

• Several years of experience as an Executive Assistant or in a similar senior administrative role.
• Proven experience managing multiple leaders and competing priorities simultaneously.
• High level of professionalism, integrity, and emotional intelligence.

Responsibilities

• Manage complex calendars for two executives, including scheduling meetings and resolving conflicts.
• Coordinate domestic and international travel arrangements.
• Prepare executives for meetings by compiling agendas and briefing materials.

Skills

Organisational skills

Discretion

Communication skills

Problem-solving

Attention to detail

Tools

Google Workspace

Microsoft Office

Job description

The Executive Assistant provides high-level administrative and operational support to two executive-level leaders and their respective teams. This role requires exceptional organisational skills, discretion, and the ability to anticipate needs in a fast-paced, dynamic environment. The Executive Assistant acts as a trusted partner, helping leaders stay focused on strategic priorities while ensuring day-to-day operations run smoothly, both within their respective teams and across the other teams and businesses across the Group.,

Responsibilities

• Manage complex calendars for two executives, including scheduling meetings, prioritizing requests, and resolving conflicts
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and expense tracking
• Prepare executives for meetings by compiling agendas, briefing materials, presentations, and follow-up notes
• Serve as a key point of contact between executives and internal/external stakeholders
• Handle confidential and sensitive information with the highest level of discretion

Team & Operational Support

• Provide administrative support to the executives' teams, including meeting coordination, onboarding support, and team communications
• Organize and support team meetings, offsites, and events (logistics, materials, action items)
• Track action items, deadlines, and deliverables across leadership priorities
• Support budget tracking, expense reporting, and purchase requests as needed

Process Improvement & Special Projects

• Identify opportunities to improve workflows, processes, and administrative efficiency
• Support special projects and strategic initiatives as assigned

Qualifications

• Several years of experience as an Executive Assistant or in a similar senior administrative role, preferably supporting executive-level leaders
• Proven experience managing multiple leaders and competing priorities simultaneously
• Strong proficiency with productivity tools (e.g., Google Workspace or Microsoft Office, calendar and expense systems)
• Excellent written and verbal communication skills
• High level of professionalism, integrity, and emotional intelligence

Key Skills & Competencies

• Exceptional organisation and time-management skills
• Ability to anticipate needs and proactively solve problems
• Strong attention to detail with the ability to see the bigger picture
• Comfortable working in a fast-paced, changing environment
• Collaborative, service-oriented mindset with the confidence to push back when needed

About the Company

The Blair Partnership is a literary and entertainment agency. We offer our clients a broad range of services including rights management, client representation and franchise management. As part of those services, we help to manage several companies on behalf of our client J.K. Rowling. Those companies are Pottermore and Bronte. These businesses benefit from shared resources and expertise provided by The Blair Partnership, but they are run by their own leaders.

There are three core pillars to The Blair Partnership's business activity:

• Franchise Management - which encompasses brand & franchise vision and strategy, creative strategy & direction, product development, brand management & comms for the Harry Potter franchise.
• Client Management - we represent a large and eclectic list of clients' literary and entertainment rights portfolios and pursue commercial opportunities for them through deal making in the UK, US and internationally, partner management and backlist rights management.
• Governance & support - we provide governance, resources and support to companies owned by J.K. Rowling. As part of that support, we cultivate close collaboration & strong, cohesive working practices between all the businesses.

Our vision remains to shape, nurture and grow the most imaginative and engaging brands for generations to come, working with our clients. Our mission is to shape and connect stories to their audiences. The Blair Partnership is proud to be an equal opportunity workplace where all talent and potential is valued. We welcome people of different backgrounds, experiences, abilities and perspectives and recognise the value that this adds to our business.

Benefits

• Competitive Salary
• Company Bonus Scheme
• Hybrid working policy (4 days/week in office)
• 25 days' holiday (plus 8 bank holidays).
• Progressive and inclusive policies around Carers, IVF, Menopause, Pregnancy Loss, etc.
• Enhanced maternity leave (18 weeks at full pay) and paternity leave (2 weeks immediately after birth, and 10 additional days over the following 12 months, at full pay)
• Group Pension Plan where we contribute 5% and annual pensions workshops
• Life Assurance of 4 times salary
• Health Insurance (currently with Vitality)
• Health Shield Cashback Plan - dental, optical, physio and wellbeing benefits and much more.
• Annual Creative Bursary to spend on the creative activity of your choice.
• 2 paid days off per year to spend volunteering and giving back to your favourite cause or community project.
• Monthly Lunch & Learn events - hearing great stories from colleagues, clients and external speakers
• Regular fundraising events to raise money for our charity of the year - we are currently fundraising on behalf of 4Louis
• Seasonal company parties and team lunches
• Subsidised on-site massages
• Learning and Development opportunities, including an in-house Mentoring Programme