Executive Assistant Team Leader

NHS; Gorleston-on-Sea; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A healthcare trust in Gorleston-on-Sea is seeking an Executive Assistant Team Leader to provide comprehensive administrative support. The role involves managing diaries, organizing meetings, and ensuring confidentiality in all communications. Flexible working options are available, and candidates should have prior experience in a similar role, especially within a healthcare environment.

Qualifications

• Proven experience in providing administrative and secretarial support.
• Ability to manage diaries effectively and take minutes.
• Strong capabilities in organisation and project management.

Responsibilities

• Provide confidential administrative support to the Executive team.
• Facilitate communication across various stakeholders.
• Ensure accurate data entry and manage corporate meetings.

Skills

Organisational skills

Excellent written and verbal communication

Diplomatic skills

Prioritisation under pressure

Education

Experience in a similar role

Ability to take formal minutes

Experience in planning events

Experience in a healthcare environment

Tools

MS365

Job description

Executive Assistant Team Leader – James Paget University Hospitals NHS Foundation Trust

The closing date is 22 September 2025

An exciting opportunity has arisen to join the team of Executive Assistants, supporting the Chair, Executive Managing Director, Executive Directors, Non-executive Directors, and Governors of the Trust.

Remote and hybrid working is available.

Main duties of the job

The successful candidate will provide an efficient, totally confidential administrative and secretarial support service. You will be proficient in both diary management and in minute taking to support various corporate meetings. We use several digital tools, so knowing your way around MS365 is useful.

As the first point of contact for the Chair, Executive Managing Director, and other directors and governors, the role is people-facing and also needs strong organisational and secretarial skills.

You will be used to working independently and to timetables, providing the organising skill our team needs to work efficiently and effectively, so you should be a team player with a flexible, collaborative approach, and a focus on continuous improvement.

Excellent communication skills, both written and verbal, are also core requirements to ensure your work contributes to the Directors' success.

Applicants are encouraged to review the job profile and person specification prior to applying for this post.

About us

We want to attract the right people to work with us and that means we will look after you from the moment you apply for a role at the Trust and throughout your time with us. Our staff are central to everything we do, and we believe that investing in you is crucial if all of us are to reach our full potential together.

Job responsibilities

Please see the attached Job Description and Person Specification for an overview for these positions.

Person Specification

Education and qualifications

• Experience in a similar role where accuracy is essential
• Ability to take formal minutes
• Experience of planning and organising events and conferences.
• Ability to network with senior trust staff and external agencies
• Previous experience of working in a healthcare environment

Experience and knowledge

• Excellent written and verbal skills
• Excellent organisational and communication skills
• Able to input data into databases accurately
• Able to prioritise work under pressure
• Act in a sensitive and confidential

Skills, abilities and competencies

• Excellent written and verbal skills
• Able to prioritise work under pressure
• Ability to work as part of a team
• Negotiation and persuasion skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

James Paget University Hospitals NHS Foundation Trust

Full-time, Flexible working, Home or remote working