Executive Assistant, Real Assets

Macquarie Bank Limited; London; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A global financial services group is seeking an experienced Executive Assistant to support senior directors in a hybrid London-based role. Responsibilities include managing calendars, coordinating travel, and providing administrative support. The ideal candidate has 5+ years of experience, strong organizational skills, and a proactive attitude. The role offers a supportive team environment and various benefits such as wellbeing leave and hybrid work arrangements.

Benefits

Wellbeing leave day

Paid parental leave

Paid fertility leave

Donation matching

Medical and life insurance

Learning and development opportunities

Qualifications

• At least 5 years of work experience as an EA supporting senior directors.
• Ability to manage multiple calendars across different time zones.
• Experience coordinating travel arrangements efficiently.

Responsibilities

• Coordinate complex travel arrangements including flights and hotels.
• Manage purchase orders and invoices through Coupa.
• Provide general administrative support, including organizing events.

Skills

Calendar management

MS Outlook proficiency

Attention to detail

Organizational skills

Proactive attitude

Team collaboration

Tools

MS Word

MS Excel

MS PowerPoint

Job description

Join our Macquarie Asset Management (MAM) Real Assets Infrastructure division. This is a fantastic opportunity for an enthusiastic Executive Assistant looking to apply your existing experience and develop your career. This is a fast-paced role requiring a positive, confident, and proactive approach for someone who can work productively in a pressurised environment.

This is a hybrid London-based role and requires a 3 days office working requirement.

At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of possibilities. We are a global financial services group operating in 31 markets with 56 years of unbroken profitability. You’ll be part of a friendly and supportive team where everyone contributes ideas and drives outcomes.

What role will you play?

We are seeking a highly organised and proactive Executive Assistant to join our team. The ideal candidate will have extensive experience in calendar management, including booking meetings, resolving scheduling conflicts, and arranging rooms and catering. You will coordinate complex travel arrangements, such as flights, hotels, transportation, and visas, ensuring all details are managed efficiently. Additionally, you will handle processing purchase orders and invoices through Coupa, and manage monthly expense claims via Concur to meet strict deadlines. The role also involves producing and coordinating meeting documents, including printing, binding, and scanning, along with providing general administrative support such as organising large-scale events for the department and team. You will also provide ad hoc support to other Executive Assistants as required.

What you offer

• At least 5 years of work experience as an EA supporting senior directors and teams in a fast-paced office environment.
• Strong Outlook skills with the ability to manage multiple calendars across different time zones.
• Proficiency in MS Word, MS Excel, MS PowerPoint, and strong MS Outlook skills.
• Excellent attention to detail and organisational skills.
• Ability to prioritise conflicting tasks and make decisions accordingly.
• Proactive and enthusiastic attitude, with the ability to anticipate team needs and act accordingly.
• Good judgement and discretion regarding confidential matters.
• Strong team player with collaborative skills.

We encourage anyone inspired to build a better future with us to apply, whether you're excited about the role or working at Macquarie.

What we offer

• 1 wellbeing leave day per year and at least 25 days of annual leave.
• 26 weeks’ paid parental leave for primary caregivers, 12 days of paid transition leave, and 6 weeks’ paid leave for secondary caregivers.
• Paid fertility leave for those undergoing or supporting fertility treatments.
• 2 days of paid volunteer leave and donation matching.
• Salary sacrificing options and various wellbeing benefits, including medical and life insurance.
• Access to Employee Assistance Program, learning and development opportunities, and professional reimbursement.
• Company-funded emergency and backup dependent care services.
• Recognition and service awards.
• Hybrid and flexible working arrangements, depending on role.
• Reimbursement for home office equipment.

Macquarie Asset Management is a global asset manager committed to delivering positive impact. We manage assets for institutions, pension funds, governments, and individuals, offering expertise across fixed income, equities, multi-asset solutions, private credit, infrastructure, green investments, natural assets, real estate, and asset finance.

Our commitment to diversity, equity, and inclusion

We are dedicated to fostering a diverse, equitable, and inclusive work environment. We welcome applicants from all backgrounds and encourage discussions on how to feel included and supported throughout the recruitment process. We aim to provide reasonable adjustments during recruitment and employment; please inform us if you require assistance.