Executive Assistant - Family Office

KMK Recruitment Limited; London; On-site; GBP 68,000 - 80,000; Full time

Job summary

A prestigious private family office in London is seeking an Executive Assistant with over 10 years of experience at the C-suite level. The role involves managing complex calendars, coordinating travel, and handling confidential correspondence. Ideal candidates should have strong financial terminology knowledge, advanced MS Office skills, and be multilingual, particularly in Arabic. This is a great opportunity for proactive and highly capable professionals ready for a new challenge.

Benefits

Travel allowance

Bonus and benefits

Qualifications

• Minimum 10 years' EA experience at C-suite level.
• Background in HNW family office or similar environment.
• Strong understanding of financial/investment terminology.

Responsibilities

• Manage and optimise complex calendars for executives.
• Act as primary contact between stakeholders.
• Coordinate intricate domestic and international travel.

Skills

C-suite support

Confidential correspondence management

Meeting coordination

Multilingual (Arabic highly desirable)

Project management

Tools

MS Office

DocuSign

Job description

Executive Assistant Opportunity – Private HNW Family Office | London-Based | Immediate Start

Salary C£80,000 plus travel allowance, plus bonus and benefits

We’re hiring an exceptionalExecutive Assistant to join a prestigious private family office, providing seamless, high-level support to the CEO (40%), CIO (40%), and CFO (20%).

This is a unique opportunity to work at the heart of a dynamic, fast-paced environment, supporting senior executives with both business and lifestyle coordination across multiple time zones.

Key Responsibilities

• Manage and optimise complex calendars, including scheduling across multiple time zones and coordination of high-level internal and external meetings.
• Act as primary contact between shareholders, executives and stakeholders (family members, internal teams, legal counsel etc.).
• Manage inboxes and handle confidential correspondence and documentation with discretion and precision, and in line with any regulatory requirements.
• Draft, proofread and manage high quality communications, reports, presentations and briefing materials.
• Prepare executive meetings, including compiling agendas, background materials, follow-ups, room and ICT set-up and testing.
• Demonstrate key contact recognition; a strong understanding of the family, executives and stakeholders, understanding their preferences and anticipating their needs
• Coordinate intricate domestic and international travel, including accommodation and visa arrangements.
• Create comprehensive itineraries and contingency plans to support positive travel experiences.
• Manage business and personal travel for the executives and shareholders as required.
• Support the executives and shareholders as needed with family and lifestyle requests.
• Project and Administration Management
• Take ownership of special projects to include assist in project tracking, investment updates and management of key action items.

What We’re Looking For

• Minimum 10 years’ EA experience at C-suite level
• Background in HNW family office or similar environment
• Strong understanding of financial/investment terminology
• Advanced MS Office and DocuSign skills
• Multilingual (Arabic highly desirable)
• Calm, resourceful, and emotionally intelligent under pressure

This is a London-based role requiring flexibility and a proactive mindset. If you’re a loyal, discreet, and highly capable EA ready to take on a new challenge, we’d love to hear from you.