Executive Assistant

Bain and Gray; Greater London; On-site; GBP 40,000 - 50,000; Full time

Job summary

A boutique recruitment agency is seeking an Executive Assistant for a 6-month contract based in London. The role involves supporting a Managing Director and a high-performing team in an investment-focused environment. Candidates should possess strong administrative experience and advanced skills in Microsoft 365, with excellent organizational abilities. The position requires a detail-oriented individual who thrives in a fast-paced setting, supporting management with meeting coordination and document preparation.

Qualifications

• Experience in a senior administrative or executive assistant role, ideally in a professional or financial environment.
• Strong writing, editing, and minute-taking skills.
• A calm head under pressure and a sharp eye for detail.

Responsibilities

• Be the go-to support for a Managing Director, managing calendars, meetings, travel, and expenses.
• Coordinate meetings, events, and team offsites.
• Create, edit, and polish presentations, reports, and documents.

Skills

Senior administrative experience

Advanced Microsoft 365 skills

Strong writing and editing skills

Attention to detail

Calm under pressure

Confidence with senior leaders

Job description

If you haven’t heard from us within 48 hours of submitting your CV then unfortunately your application hasn’t been successful this time. Do keep an eye on our website for new roles that are being added every day.

Job Description

Are you the person who keeps everything running smoothly? If you love working with senior leaders and supporting a team, juggling priorities, and making complex operations look effortless – we are working on the perfect role.

Our client is well-respected and established with a lovely working culture and ethos – seeking an Executive Assistant for a 6-month contract supporting a Managing Director and a high-performing team in a fast-paced, investment-focused environment. You will be at the centre of the action, connecting people, managing details, and keeping things moving.

What you will be doing:

• Be the go-to support for a Managing Director, manage calendars, meetings, travel, and expenses
• Coordinate meetings, events, and team offsites
• Prepare agendas, take minutes, track action items, and follow up like a pro
• Create, edit, and polish presentations, reports, and documents
• Manage data, contacts, budgets, and contracts with precision
• Work closely with senior internal and external stakeholders
• Spot better ways of working and lead process improvements
• Support on projects and large events when needed

What you bring:

• Experience in a senior administrative or executive assistant role (ideally in a professional or financial environment)
• Advanced Microsoft 365 skills (Outlook, Excel, PowerPoint, Teams )
• Strong writing, editing, and minute-taking skills
• A sharp eye for detail and a calm head under pressure
• Confidence working with senior leaders and multiple stakeholders
• Please note this role is office based 4 days per week

If you love organisation, thrive in complexity, enjoy being the person everyone relies on and are available immediately – we would love to hear from you.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in administration and PA recruitment across London. Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We area boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.

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