Executive Assistant - 6 month FTC

Clear Junction Limited; City Of London; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A prominent payments firm in London seeks a proactive Executive Assistant to support the CEO and board. This six-month FTC role involves managing schedules, travel arrangements, and office operations. You will play a key role in ensuring efficient administration and communication across the organization. Ideal candidates will have strong organisational skills and experience in an executive support role. This position offers a competitive benefits package including a bonus scheme and hybrid working.

Benefits

Access to the company bonus scheme

25 days holiday (plus bank holidays)

Life assurance of 4 x salary

Private medical after probation period

Friendly work environment

Qualifications

• Experience supporting senior executives, preferably at CEO level.
• Ability to manage multiple priorities and work with discretion.

Responsibilities

• Provide executive-level administrative support primarily to the CEO, board, and other Directors.
• Manage the CEO’s and board's calendar, schedule appointments, and coordinate meetings.
• Arrange travel, accommodation, and itineraries for the CEO, board, and Directors.

Skills

Organisational abilities

Attention to detail

Exceptional communication skills

Job description

Overview

Clear Junction is a global payments company licensed and regulated by the FCA in the UK. It offers regulated end-to-end payment solutions based on proprietary in-house technology. The company's infrastructure is designed to meet the growing needs of global financial companies.

Founded in 2016, Clear Junction has seen double-digit growth year over year, with over 130 fintech professionals now based across the UK and mainland Europe. As the fastest-growing, founder-led, privately owned business in the UK, Clear Junction is ranked number one in the FEBE Growth 100 list. We have also recently been named one of the fastest-growing privately held companies in The Sunday Times 100 List.

We are seeking a highly organised, proactive, and people-oriented Executive Assistant. This role requires a professional who can manage daily administrative and managerial tasks while supporting senior executives. The ideal candidate will possess strong organisational abilities, attention to detail, and exceptional communication skills, ensuring high levels of operational effectiveness. This role will report to the CEO.

This is a six-month FTC.

Responsibilities

• Provide executive-level administrative support primarily to the CEO, board, and, when required, to other Directors.
• Manage the CEO’s and board's calendar, schedule appointments, and coordinate meetings.
• Arrange travel, accommodation, and itineraries for the CEO, board, and Directors.
• Assist in organising Board and Senior Management Team (SMT) meetings, including minute-taking and action tracking.
• Providing administrative support to the Chair of the Group Risk Committee.
• Handle Notary and Companies House filings and correspondence when required.
• Contribute to internal employee engagement projects, such as staff newsletters and internal briefings.
• Collaborate with the Content Manager to draft and disseminate CEO and executive communications.
• Coordinate team-building activities, social events, and office away days, including researching venues, managing budgets, and organising logistics.
• Temporarily undertake other projects, duties, or tasks as requested by the CEO.
• Oversee the day-to-day operations of the UK (London) office to ensure efficiency and effectiveness.
• Manage office supplies, inventory, and procurement of amenities and equipment.
• Maintain office condition and coordinate necessary repairs and maintenance.
• Process invoices and purchase orders in collaboration with the Finance Department.
• Ensure compliance with health and safety and fire regulations; coordinate first aid and fire marshal training.
• Conduct Display Screen Equipment (DSE) assessments, ensuring employees’ workstation adjustments are addressed in collaboration with HR.
• Manage office security systems, including access control cards and key fobs.
• Coordinate IT equipment orders and installations with the IT department.
• Meet and greet visitors when required.

Qualifications / Requirements

• Highly organised, proactive, and people-oriented with strong communication and coordination skills.
• Experience supporting senior executives, preferably at CEO level.
• Ability to manage multiple priorities and work with discretion.

Benefits

• Access to the company bonus scheme.
• 25 days holiday (plus bank holidays)
• Life assurance of 4 x salary, plus critical illness protection
• Private medical after probation period
• Hybrid Working
• Work in a friendly, growing team