Executive Assistant

NHS; York; Hybrid; GBP 28,000 - 35,000; Part time

Job summary

A healthcare provider is seeking an Executive Assistant to support the Chief Operating Officer, involving complex diary management and comprehensive administrative duties. Candidates must have a minimum of 2 years' experience in a similar role, preferably within the NHS. The position offers flexible working options, excellent benefits including NHS pension, and training opportunities.

Benefits

Access to the NHS Pension Scheme

27 days holiday rising to 33 days

Relocation package up to 30% of salary

Employee Assistance Programme

Learning and development opportunities

NHS Car Lease scheme

Qualifications

• A minimum of 2 years' experience of diary management for Director or Senior Manager level.
• Knowledge and expert competence with Microsoft Packages.
• Previous experience of working in the NHS.

Responsibilities

• Provide comprehensive secretarial support to the Chief Operating Officer.
• Manage diaries, databases, and take minutes as required.
• Interface regularly with the Executive Team and external organisations.

Skills

Clear communication

Organisational skills

Diary management

Microsoft Office proficiency

Education

Level 3 Higher Education

Level 4 Higher Education

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Go back York and Scarborough Teaching Hospitals NHS Foundation Trust

Executive Assistant

The closing date is 07 October 2025

If you're a talented Executive Assistant with a passion for making a difference - someone who thrives in a busy and fast paced environment - now is your chance to join us!

The Trust's Executive Team are responsible for the running of the hospital and the Executive Assistant is a key position to support the Executives to deliver their duties on a day-to-day basis.

The post holder will hold the position of Executive Assistant to the Chief Operating Officer within the Chief Executive's Office to provide comprehensive and efficient secretarial and administrative support.

This is an important role, interfacing on a regular basis with the Executive Team, senior managers and a wide variety of Trust staff and external organisations/individuals.

It is essential to demonstrate experience of complex diary management at Director or Senior level - this will be discussed in depth at interview stage.

If you are currently employed by the Trust and you wish to apply for this role on a secondment basis, please seek permission from your current line manager before applying for the post.

Main duties of the job

Working directly with the specified Executive Director(s), the role involves helping them to plan their business to support the delivery of both the Trust and the Care Group strategic aims and objectives.

The post holder will provide an excellent confidential executive assistance service and will work collaboratively with the Corporate Services Team.

The post holder will be responsible for all secretarial and administrative duties to support the Executive(s), including diary management, management of databases and advanced level use of IT packages such as Word, Excel, Outlook, Teams and Powerpoint. In addition, the post holder will be occasionally be required to take minutes up to Senior Management Team level, coordinating papers and managing actions as required.

The post holder will ensure workloads are managed effectively in support of their Executive Director's portfolios working with the Corporate Governance Manager (inc EA to Chief Executive) and Associate Director of Corporate Governance.

About us

To find out more about what it is like to work for our Trust please visit the following link:

We offer a range of benefits to support our staff including:

Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants

27 days holiday rising to 33 days (depending on NHS Trust service)

A generous relocation package of up to 30% of salary (capped at £18k) to support with relocation expenses for hard to fill positions where relocation would be an expectation to undertake the role fully. If you would like to discuss a potential relocation package, please speak to the recruiting department/manager.

A variety of different types of paid and unpaid leave covering emergency and planned leave

Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme

NHS Car Lease scheme and Cycle to Work scheme

An extensive range of learning and development opportunities

Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers

For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.

Job responsibilities

A full description of the role is available in the attachment: job description.

Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: [e-mail].

As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

Armed Forces Friendly Employer

We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.

Person Specification

Education, Qualifications and Training

• A demonstrable proficiency in English Language
• Educated to equivalent of Level 3 Higher Education
• Willingnesss to undertake post relevant qualification in Higher Level Education
• Educated to equivalent of Level 4 Higher Education

Experience and Knowledge Required

• A minimum of 2 years' experience of diary management (or equivalent) for a Director or Senior Manager level.
• Knowledge and expert competence with Microsoft Packages including Word, Excel, Outlook and PowerPoint.
• Previous experience of working in the NHS.
• Knowledge of the Board of Directors roles and responsibilities with the NHS

Skills and Attributes

• Clear communicator verbal and written, capable of constructing and delivering clear information
• Excellent organisational skills with ability to work both in a team and independently without supervision.
• Demonstrable ability to develop and maintain professional relationships with staff from external organisations and the community to enable effective partnership working.
• Ability to demonstrate innovation and develop productive working systems and practices.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

York and Scarborough Teaching Hospitals NHS Foundation Trust

Part-time,Flexible working,Home or remote working,Compressed hours