Executive Assistant

ACS Performance; West Devon; On-site; GBP 30,000 - 45,000; Full time

Job summary

A global leader in aerospace logistics is seeking an Executive Assistant to support the Group Managing Director and Board. This role involves managing complex diaries, coordinating meetings and travel, and handling confidential information. The ideal candidate must excel in communication and organizational skills, possess advanced Microsoft Office abilities, and have experience in a senior administrative position.

Qualifications

• Proven experience as an Executive Assistant, PA, or in a senior administrative role.
• Advanced proficiency in Microsoft Office suite.
• Strong organizational skills and the ability to manage multiple priorities.

Responsibilities

• Manage complex diaries and international travel arrangements.
• Act as a professional point of contact for senior stakeholders.
• Support project administration and coordinate company-wide initiatives.

Skills

Communication skills

Organizational skills

Multitasking

Relationship management

Confidentiality

Tools

Microsoft Office

SharePoint

Job description

Our client is a global leader in aerospace logistics, recognised internationally for delivering best-in-class solutions to some of the biggest names in the sector. With a strong reputation for innovation, customer service, and operational excellence, they provide employees with a collaborative, supportive, and rewarding workplace.

This is an excellent opportunity to join a forward-thinking, industry-leading organisation where you will be working closely with senior leadership and contributing to projects that make a real impact.

The Opportunity

We are seeking a highly organised and proactive Executive Assistant to provide dedicated support to the Group Managing Director and the Board, along with some support to two other Executives. This is a varied and fast-paced role, requiring exceptional multitasking, communication, and organisational skills.

You'll be the trusted right hand to senior stakeholders—managing diaries, coordinating meetings and travel, overseeing internal communications, and supporting with projects and events that shape the business.

Key Responsibilities

• Manage complex diaries, meetings, and international travel arrangements.
• Act as a professional point of contact for senior stakeholders, clients, and partners.
• Handle sensitive and confidential information with discretion.
• Oversee internal communications platforms, including intranet updates.
• Support contract administration, supplier management, and office procurement.
• Coordinate internal events, external meetings, and cross-functional projects.
• Collaborate with HR, IT, and Marketing to deliver company-wide initiatives.

What We're Looking For

• Proven experience as an Executive Assistant, PA, or similar senior administrative role.
• Exceptional communication and relationship management skills.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, SharePoint).
• Strong organisational skills with the ability to manage multiple priorities.
• Experience supporting senior leadership and handling confidential information.
• Background in event management, internal communications, or project coordination is an advantage.