Executive Assistant

Money Advice Trust; Tyseley; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A leading financial consultancy in the UK is seeking an experienced Executive Assistant to support their Executive Team. The role requires excellent organizational skills and proficiency in Microsoft Office. The ideal candidate will manage complex diaries, coordinate meetings, and offer administrative support in a fast-paced environment. Offering flexible hybrid working and 29 days annual leave plus additional perks, this is a unique opportunity to make a significant impact.

Benefits

29 days annual leave plus bank holidays

A contributory pension scheme

Flexible hybrid working arrangement

Generous Life Insurance

Wellbeing days

A healthcare cashback scheme

Free on-site gym

Enhanced maternity pay

Birthday voucher

Qualifications

• Proven experience providing Executive Assistant support to senior executives.
• Strong communication and organisational skills; ability to handle multiple priorities.
• Swift and accurate minute-taking and action tracking.

Responsibilities

• Manage complex diaries, coordinate meetings/events, and handle travel arrangements.
• Provide administrative support to the Executive Team and Leadership Group.
• Support multiple team members in a fast-paced environment.

Skills

Communication skills

Organisational skills

Time management

Proficiency in Microsoft Office

Diary management

Tools

Microsoft Outlook

Microsoft Teams

OneDrive

NetSuite

Job description

Overview

We\'re looking for an experienced and energetic Executive Assistant to join our friendly and hardworking team. Reporting into the Head of CEO Office, you\'ll play a crucial role in providing executive and administrative support to the Executive Team and Leadership Group, as well as external stakeholders to keep everything moving smoothly.

Responsibilities

• Proven experience of providing Executive Assistant support to senior executives, including managing complex diaries and coordinating meetings/events and travel/accommodation
• Confident supporting multiple people and handling a fast-paced role with frequent change and shifting priorities
• Completer/finisher mindset to deliver work at pace to a high standard
• Clear and effective communicator who inspires confidence
• Team player and collaborator who strives for excellence and continual improvement
• Positive and can-do attitude; someone who rolls up their sleeves and gets the job done in a range of scenarios (whether untangling headsets in preparation for visitors to the Contact Centre or participating in a meeting on colleague engagement)
• Strategic and project manager mindset - spotting ways to help everyone work smarter
• Excellent organisational and forward-planning skills; always thinking one step ahead
• Discretion and professionalism
• Swift and accurate minute-taking, notes and action tracking
• Someone who is adaptable and comfortable with change and getting to grips with new ways quickly
• Excellent time management and transparency regarding workload and priorities
• Proficiency in Microsoft Office (Outlook, Teams, OneDrive, CoPilot), familiar with NetSuite would be helpful
• Regular office attendance and flexibility will be required due to the nature of the role, as well as occasional travel if required.

Qualifications

• Proven experience providing Executive Assistant support to senior executives, including diary management, coordinating meetings/events, and travel
• Strong communication, organisational and time management skills; ability to handle multiple priorities
• Discretion and professionalism
• Proficiency in Microsoft Office (Outlook, Teams, OneDrive); familiarity with NetSuite is helpful

What We Offer

• 29 days annual leave plus bank holidays
• A contributory pension scheme
• Flexible hybrid working arrangement
• Generous Life Insurance
• Wellbeing days to support your mental health
• A healthcare cashback scheme
• Access to an Employee Assistance Programme
• Working outside the UK (up to 30 days in a 12-month period)
• Free on-site gym (Birmingham)
• Enhanced maternity pay
• A birthday voucher to celebrate your special day