Executive Assistant

Thorn Baker Recruitment Ltd; Malvern; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading recruitment firm is seeking an experienced Executive Assistant to support Directors in a fast-paced environment in Malvern. You will provide high-level administrative support, manage diaries, coordinate meetings, and assist with key projects while maintaining confidentiality. The position offers a competitive salary and benefits package in a supportive culture focused on teamwork and personal development.

Benefits

Competitive salary

Private medical insurance

Generous holiday entitlement

Wellbeing support

Qualifications

• Proven experience as an Executive Assistant or similar role supporting senior leaders.
• Excellent organisational skills with attention to detail.
• Strong written and verbal communication skills.

Responsibilities

• Provide administrative support, including diary management and travel planning.
• Prepare correspondence, reports, and presentations.
• Serve as a contact point for stakeholders and manage enquiries.

Skills

Organisational skills

Time-management skills

Strong communication skills

Attention to detail

Job description

Executive Assistant to the Directors

Location: Malvern (Office-based, with occasional travel)

Are you an experienced and organised professional with a passion for supporting senior leaders? We're looking for a dynamic Executive Assistant to the Directors to play a key role in enabling efficient decision-making and executive operations across the business.

The Role

You’ll be an essential part of the leadership team, providing high-level administrative support to our Directors. This is a role for someone who thrives in a fast-paced environment, anticipates needs, and delivers with discretion and professionalism.

Key Responsibilities

• Provide comprehensive administrative support to multiple Directors, including diary management, travel planning and expense coordination.
• Prepare high-quality correspondence, reports, presentations and board packs.
• Serve as a first point of contact for internal and external stakeholders, managing enquiries with professionalism.
• Coordinate meetings, minute taking and action tracking for executive forums and leadership teams.
• Support key projects and communications on behalf of the Directors.
• Maintain confidentiality and handle sensitive matters with discretion.
• Assist with organisational tasks to streamline executive workflows and enhance productivity.

What We’re Looking For

• Proven experience as an Executive Assistant, Personal Assistant or similar role supporting senior leaders.
• Excellent organisational and time-management skills with meticulous attention to detail.
• Strong written and verbal communication skills, including the ability to produce clear, professional documents.
• Ability to prioritise and work autonomously while managing competing deadlines.
• Comfortable working in a dynamic, collaborative environment aligned with family‑centric and people‑first values.

What’s on Offer

• Competitive salary and benefits package.
• A supportive and inclusive culture rooted in teamwork, integrity and innovation.
• Opportunities for professional development and growth.
• Benefits package including private medical insurance, generous holiday entitlement and wellbeing support.

If you’re a proactive and polished professional ready to support Directors in a busy, values‑led construction environment, we’d love to hear from you.