Executive Assistant

Hera Search; London; On-site; GBP 65,000; Full time

Job summary

A prestigious private equity firm in the West End is seeking an Executive Assistant to support two Managing Directors. This role involves high-level administrative support including calendar management, travel coordination, and interaction with stakeholders, requiring a proactive approach in a fast-paced environment.

Benefits

25 days holiday

Discretionary bonus

Pension scheme

Qualifications

• Minimum 5 years' experience as an EA within finance or a similar fast-paced environment.
• Proven experience supporting senior executives with international travel.
• Strong MS Office skills and exceptional organisational abilities.

Responsibilities

• Provide high-level support to two Managing Directors and the team.
• Manage complex international travel arrangements and communications.
• Document creation and management of expenses.

Skills

Organisational skills

Time management

Written communication

Verbal communication

MS Office

Job description

Executive Assistant to two Managing Directors, West End, £65,000 (Temp to Perm)

A fantastic opportunity to join a prestigious private equity firm based in the West End and support two busy Managing Directors plus small team on the deal side of the business. The company has a flat structure with a collaborative and inclusive culture.

Day to day will include:

• Providing high-level support to two MDs and team, including calendar management, high volume travel coordination, and meeting preparation.
• Handle complex international travel arrangements, including visas and itineraries
• Act as a gatekeeper, managing communications and prioritising requests
• Document creation (Microsoft Word and PowerPoint)
• Management of expenses
• Manage shifting priorities in a fast-paced environment, ensuring tasks are completed accurately and on time.
• Liaise with internal and external stakeholders, maintaining effective communication.
• Support special projects and initiatives as required.

The successful EA will have:

• Minimum 5 years' experience as an EA within finance or similar fast-paced corporate environment
• Proven experience supporting senior executives with international travel and complex schedules.
• Exceptional organisational and time management skills.
• Strong written and verbal communication skills.
• Strong MS Office skills

Details:

• Core hours are 9:00am - 6:00pm
• 1 day working from home
• 25 days holiday
• Discretionary bonus
• Pension scheme

The team are looking for someone to join them ASAP so candidates must be available at short notice