Executive Assistant

FY Recruitment; Greater London; Hybrid; GBP 45,000 - 55,000; Full time

Job summary

A recruitment agency in London is looking for a proactive Executive Assistant to join their Search Management team. The successful candidate will manage diary and inbox for senior partners, schedule interviews, and improve client interactions. Strong organizational and communication skills, plus experience in executive search, are essential. This full-time hybrid role offers competitive benefits including private health insurance and a generous bonus structure, alongside a salary package ranging from £50K to £55K.

Benefits

25 days holidays, increasing with service

Private health and dental insurance

Employer pension contribution: 5%

Flexible working hours

Generous bonus based on performance

Qualifications

• Experience in Search Management or Executive Search is a plus.
• Strong skills in Microsoft Office, especially Outlook, PowerPoint, and Word.
• Able to manage multiple projects efficiently.

Responsibilities

• Manage full diary and inbox for Partners.
• Schedule interviews and liaise with senior stakeholders.
• Support marketing initiatives and event coordination.

Skills

Search Management

Microsoft Office

CRM systems

Written and verbal communication

Project management

Relationship building

Tools

FileFinder

Job description

Working with a brand with key focus on social consciousness and community

Executive Assistant – Search Management

Location: London
Type: Full-time- Hybrid 3 days in the office

Are you a highly organised, proactive Executive Assistant who thrives in a fast-paced, people-focused environment?
We are seeking an exceptional EA to join our Search Management team — a pivotal role supporting Partners and working closely with senior clients and candidates at Board and CEO level.

What You’ll Do

You’ll be at the heart of the search process — combining first-class organisational skills with confident client management.

• Full diary and inbox ownership for Partners — anticipating needs, prioritising clients, and managing time intuitively
• End-to-end Search Management — scheduling interviews, liaising with senior stakeholders, and ensuring every detail is captured accurately
• Acting as a trusted liaison between clients, candidates, and internal teams
• Managing business development activity, tracking meetings, and maintaining CRM systems
• Supporting marketing initiatives and event coordination, ensuring every interaction enhances the brand experience

What You’ll Bring

We’re looking for someone who is:

• Experienced in Search Management or Executive Search (Board/CEO level support is a plus)
• Exceptionally strong in Microsoft Office (Outlook, PowerPoint, Word) and familiar with CRM systems such as FileFinder
• A confident communicator with impeccable written and verbal skills
• Organised, forward-thinking, and able to manage multiple projects with calm efficiency
• A true relationship builder — professional, empathetic, and client-focused
• Comfortable taking initiative, influencing outcomes, and improving processes
• Passionate, driven, and enthusiastic, ready to contribute to the success of the team

Our Values & Culture

The team works to three core criteria: Excellence, Courage, and Empathy, reflected in their bonus and compensation model.

They operate around four key pillars: Clients, Colleagues, Candidates, and Community, ensuring every stakeholder is supported and valued.

They are deeply committed to making a positive impact beyond the business. For over seven years, the firm has partnered with a social mobility charity having raised more than £250,000. It’s a culture that truly believes in purpose.

Internally, there’s a strong sense of friendship and camaraderie, and the successful candidate will be welcomed into a close-knit team, forming strong bonds and collaborating across projects.

Benefits & Working Arrangements

• Holidays: 25 days per year, increasing by 1 day per year up to a maximum of 28 days
• Private health insurance, dental insurance, income protection, and life insurance
• Employer pension contribution: 5%
• Working hours: Typically 9:00am – 5:30pm, but flexible depending on workload
• Office presence: Expected in the office 3 days per week
• Bonus – generous and based in company and personal performance
• Paying £45K basic (with full comp package £50-£55k)

Why Join

You’ll be part of a collaborative, non-hierarchical environment where your voice matters and your contribution is valued.

This role offers the opportunity to work across multiple projects, build trusted relationships with senior stakeholders, and play an integral role in delivering meaningful outcomes.

Ready to make an impact?
Join a team that values precision, partnership, purpose, and passion.

📩 Apply now or contact us for more information.