Events Management Assistant

Find Your Path; Hounslow; On-site; GBP 80,000 - 100,000; Full time

Job summary

Join a dynamic team as an Events Management Assistant, where you will play a crucial role in planning and delivering exciting citywide events. This position offers a unique opportunity to engage with the community, support various stakeholders, and ensure the smooth execution of events. You will be responsible for both administrative tasks and hands-on event management, making every day varied and fulfilling. If you thrive in a busy environment and enjoy working with people, this role is perfect for you. Bring your problem-solving skills and creativity to help create memorable experiences for the community!

Qualifications

• 2 x GCSE or equivalent in Mathematics and English.
• Understanding of event planning and Health and Safety legislation.

Responsibilities

• Plan and deliver smaller events, including risk assessments.
• Provide business support and facilitate event bookings.

Skills

Problem Solving

Communication Skills

Creative Flair

Event Planning

Teamwork

Education

GCSE Mathematics Grade A*–C

GCSE English Grade A*–C

Tools

Microsoft Office

Job description

There’s always loads going on in your local city and you could help plan it all. As Events Management Assistant you’ll provide event and admin support to help deliver the citywide events programme and keep everything running smoothly.

What you’ll do

You are a source of everyday support to the wider events team, helping to satisfy the public, partners and stakeholders.

A typical day might include:

• Planning and delivering smaller events including drafting routine risk assessments.
• Supporting the senior team on larger events such as organising set-up or derigging.
• Providing overall business support for all team members including routine financial administration.
• Facilitating bookings or arranging licences for events. Raising purchase orders and sourcing suppliers.
• Collating and assessing documentation to help third party event organisers.

Who you are

A natural problem solver with excellent people skills and creative flair. You’ll be a confident communicator who likes meeting people and being busy.

Ideally you’ll have:

• 2 x GCSE or equivalent Grade A*–C (9-4) Mathematics and English.
• Understanding of planning and managing events.
• Understanding of Health and Safety legislation.
• Events experience, specifically working on outdoor events.
• Experience of providing administrative support in an office environment, using IT and Microsoft Office, and working in a team.

What we want

We need someone who can:

• Deliver safe and successful events that satisfy multiple parties.
• Ensure appropriate procedures are put in place to reduce risk.
• Use resources creatively to keep spend within departmental budgets.
• Keep accurate records and databases for events.