Event Sponsorship Fulfilment Manager

Other; City Of London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading event sponsorship firm in London is seeking a Sponsorship Coordinator to manage and execute all aspects of sponsorship fulfilment. The ideal candidate will have strong organisational and communication skills, with a proven background in the event industry. Responsibilities include managing sponsor relationships and ensuring all deliverables exceed expectations, thus fostering strong partnerships and increasing future revenue opportunities.

Qualifications

• Strong organisational and time management abilities.
• Excellence in communication for client interactions.
• Detail-oriented for tracking deliverables.

Responsibilities

• Join sales on exploratory calls with customers.
• Manage and oversee sponsor website.
• Translate sponsorship agreements into fulfilment plans.
• Monitor completion status of sponsorship obligations.

Skills

Organisational skills

Communication skills

Detail-oriented

Problem-solving

Relationship-building skills

Project management

Job description

Overview

This dedicated position is specifically responsible for tracking and executing all sponsorship deliverables from signing through completion. This critical role ensures sponsors receive the value they paid for and helps maintain strong sponsor relationships.

Supporting Roles

• Event Management Team: Oversees the sponsorship fulfilment process and budget approval
• Account Manager: Serves as the primary relationship contact for sponsors
• Marketing Team Member(s): Execute promotional elements of sponsorship packages
• Operations: Implement on-site sponsorship elements

Core Responsibilities

• Customer Facing: Join sales on exploratory calls with customers to understand their objectives and to present more creative sponsorship solutions
• Oversight of Sponsorship Website: Consistent management and oversight of Clienttion and updating the sponsorship website, images, materials and specifications
• Ideation of New Sponsorship: Keep abreast of new innovative sponsorships and come up with creative concepts to drive experience and brand awareness
• Package Implementation: Translating sponsorship agreements into actionable fulfilment plans
• Timeline Management: Creating schedules with key dates and deadlines for deliverables. Deliverables span pre-event, on-site, and post-event periods requiring continuous oversight
• Task Assignment: Designating team members responsible for each fulfilment element
• Tracking Progress: Monitoring completion status of all sponsorship obligations
• Sponsor Communication: Providing regular updates to sponsors on fulfilment status
• Quality Control: Ensuring all deliverables meet quality standards and sponsor expectations
• Documentation: Maintaining records of all fulfilled sponsorship elements
• Customer ROI: Performance reporting post show
• Sponsor Satisfaction & Renewal: Measured improvement in sponsor satisfaction scores and consistent improvement in renewal or new business interest
• Effective sponsorship fulfilment is essential for sponsor retention and building long-term relationships that can lead to increased sponsorship revenue in future events.

Required Skills for This Position

• Strong organisational and time management abilities
• Excellent communication skills for client interactions
• Detail-oriented approach to tracking deliverables
• Problem-solving capabilities for addressing fulfillment issues
• Experience with spreadsheets and project management tools
• Strong relationship-building skills
• Must have demonstrable experience in the (large scale or B2B) events and/ or exhibition industry
• Proven ability to handle and implement multiple projects with different stakeholders
• Creative mindset for developing innovative sponsorship concepts that align with event themes and event objectives
• Talent for visualizing and articulating engaging sponsorship activations that enhance sponsor visibility and attendee experience