Estate and Facilities Manager

TribePost Ltd; Glasgow; On-site; GBP 38,000 - 42,000; Full time

Job summary

A leading property management firm is seeking an Estate and Facilities Manager to oversee operations at Speirs Wharf. Responsibilities include managing maintenance requests, liaising with contractors, and ensuring compliance with safety regulations. The ideal candidate will have proven estates management experience, particularly in residential settings, strong communication skills, and the ability to multitask effectively. Join a friendly team dedicated to maintaining this iconic Glasgow estate.

Benefits

22 days annual leave

Employer Contribution Pension Scheme

Qualifications

• Proven experience in estates management, preferably in a residential setting.
• Excellent communication and time management skills.
• Ability to work independently and as part of a team.

Responsibilities

• Manage reactive work orders and ensure faults are addressed.
• Liaise with contractors and manage maintenance activities.
• Inspect buildings regularly for damage or wear.

Skills

Estates management experience

Fire safety legislation knowledge

Time management skills

Excellent communication skills

Numeracy skills

Confidentiality awareness

Tools

Office apps (Outlook, Excel, Word)

Job description

£38K - £42K per annum, DOE + Excellent Benefits!

The Speirs Wharf Proprietors Association are now recruiting for an Estate and Facilities Manager!

Estate and Facilities Manager

Location: Speirs Wharf, G4
Salary: £38K – £42K per annum, DOE + Excellent Benefits!
Contract: Full time, Permanent
Benefits: 22 days annual leave + 8 bank holidays (taken at your discretion), Enrolment in the Pension Scheme with Employer Contribution(s) of 5%

Are you an Estates or Facilities Manager looking to work at one of Glasgow’s most iconic buildings and picturesque locations?

If you have residential experience in Estates and / or Facilities we would love you to join us at Speirs Wharf, situated on the bank of the Forth & Clyde canal, and work with us to look after our iconic Glasgow landmark.

Speirs Wharf offers a compelling blend of historical architecture and modern amenities, preserving its industrial legacy while providing a desirable living environment.

Speirs Wharf comprises of 151 residential apartments and 23 commercial units and provides a swimming pool, spa tub, sauna, steam room and gym.

Please note:

This role is a crucial part of the ongoing management of our community.

While there are potentially future discussions around transferring day-to-day management to a factor, the Facilities Manager post is intended to continue under that model – offering long term stability for the right candidate.

As our Estate and Facilities Manager you will be specifically responsible for:

• Managing reactive work orders (via ticketing system), ensuring requests and reported faults are recorded and promptly addressed.
• Liaising with and scheduling professional contractors to manage maintenance and renovation.
• Meeting with and escorting contractors through Speirs Wharf.
• Maintaining proprietor recordings, including databases, for door fob and vehicle access systems.
• Overseeing security and fire systems, ensuring they are tested.
• Inspection of the buildings and grounds regularly for signs of damage or wear.
• Ensuring all common areas are kept in good, clean and safe condition.
• Undertaking small, general repairs when required.
• Undertaking and maintaining stock control records.
• Ensuring compliance with statutory health and safety guidance.
• Monitoring leisure centre facilities, including chemical levels, following routine testing procedures.
• Completing timesheets.

In order to be successful in this role you must have:

• Proven experience in estates management, preferably in a residential setting.
• Experience of fire safety legislation as applies to flatted, residential developments.
• The ability to work on your own initiative, both independently and as part of a small team, and find creative solutions when necessary.
• Excellent time management skills, with the ability to multi-task and prioritise.
• Excellent communication skills to liaise with a diverse range of stakeholders – residential and commercial proprietors, tenants, and contractors.
• Good numeracy skills with an appreciation for financial management and understanding of value for money.
• Understanding of the need for confidentiality regarding proprietors’ personal information.
• Working knowledge of Office apps, primarily Outlook, Excel and Word.

This Estates and Facilities Manager role will certainly at times be challenging but it will be equally rewarding, you will join a friendly team comprised of proprietor volunteers who dedicate their own time to improving and maintaining the Speirs Wharf Estate.

Registered Office: 36B Speirs Wharf, Port Dundas, Glasgow, G4 9TG

Company Reg No. - SC372990 | VAT Reg No. - GB986160980