Engineering Administrator

SeeMeHired; Tilbury; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading port operator in the UK is looking for a skilled administrative professional to support engineering operations. The role encompasses maintaining accurate data, ensuring compliance with documentation, and managing personnel records. Ideal candidates should have strong organizational skills, experience in engineering systems management, and proficiency in Microsoft Office applications. A commitment to sustainability and ongoing development is essential, as the company focuses on renewable energy initiatives.

Qualifications

• Experience in engineering systems management, compliance record keeping.
• Competence in database management, development, and maintenance.
• Full Right to Work in the UK.

Responsibilities

• Collate, maintain, and provide accurate engineering data.
• Liaise with teams to ensure engineering requests are resolved.
• Develop and maintain digital systems for time and attendance.

Skills

Strong organisational and administrative skills

Numerical and analytical skills

Written communication skills

Ability to negotiate and influence

Attention to detail

Tools

Microsoft Office applications

Database management systems

Job description

Responsibilities

• Collate, maintain, and provide accurate engineering and operational data and statistics as required by the management team.
• Liaise with Maintenance, Facilities and Contractor teams to ensure engineering requests are raised, monitored, and resolved promptly, communicating progress and outcomes to management.
• Assist with the administration of compliance documentation, statutory records, and engineering certifications.
• Collate and process work order data, investigate discrepancies, and prepare information for invoicing or reporting purposes.
• Maintain accurate records of plant, equipment, and asset usage, including scheduling, service history, and maintenance logs.
• Manage personnel data related to overtime, leave, sick pay, and shift rotas to ensure accurate reporting for management and HR.
• Develop and maintain digital systems for time and attendance, asset tracking, and engineering statistics.
• Provide general clerical and secretarial support to the CPE team, ensuring flexibility to cover varying administrative requirements.
• Adhere to all Port policies, procedures, and relevant legislation, delivering administrative support to the required standards.
• Support the raising of purchase orders, cost tracking, and invoicing processes related to engineering activities.
• Commit to ongoing development and diversification of the role to support evolving business needs.

Qualifications

• Strong organisational and administrative skills.
• Ability to negotiate and influence internal teams, suppliers, and contractors to maintain service levels and meet targets.
• Sound numerical, analytical, and written communication skills with excellent attention to detail.
• Experience in engineering systems management (CMMS), work order administration, and compliance record keeping.
• Proficient in Microsoft Office applications and other PC-based systems.
• Competence in database management, development, and maintenance, Strong organisational and administrative skills.
• Full RTW in the UK.
• Full UK Driving Licence.

Company Overview

Forth Ports is one of the UK's largest and most dynamic port operator groups, playing a key role in connecting the UK with Europe and beyond. With our recent pledge to achieve carbon neutrality by 2032 and Net Zero status by 2042, we are committed to sustainability and driving the expansion of the UK's renewable energy sector, particularly offshore wind.