Document Controller

Highview; Glasgow; On-site; GBP 60,000 - 80,000; Full time

Job summary

A global renewable energy firm based in Glasgow is seeking a Document Controller to develop document management processes. Candidates should have proven experience in document control, especially in renewable energy or large-scale projects. Required skills include proficiency in document management software such as SharePoint and strong attention to detail. The role comes with a favorable benefits package including private medical insurance and learning opportunities.

Benefits

Private Medical and Dental Insurance

Financial Wellbeing Support Platform

Annual salary review

25 days of paid annual leave

Pension scheme enrolment

Qualifications

• Proven experience as a Document Controller, ideally in renewable energy.
• Knowledge of document management systems and methodologies required.
• Exceptional organisational skills to manage multiple tasks and deadlines.

Responsibilities

• Develop and maintain document control processes and systems.
• Review and validate all incoming and outgoing documents.
• Produce regular project reporting on document workflows.

Skills

Document control methodologies

Strong communication skills

Attention to detail

Project documentation management

Education

Degree in Business Administration or equivalent

Tools

SharePoint

Aconex

Documentum

Procore

Job description

Highview is a small but growing global organisation who are leading the way towards a cleaner, more efficient and secure energy future.

Our proprietary long duration, zero emissions energy storage system utilises cryogenic technology and surplus electricity; at times of low demand/low cost, to make liquid air which can be stored and later converted back into energy and released into the grid, at times of high demand/high cost.

This award-winning technology has been dubbed as "the missing link" to making Renewable Green Energy sources a more resilient, reliable and cost-effective option when compared with traditional fossil fuel alternatives.

Highview values its employees and is committed to creating a positive, inspiring and inclusive working environment.

How you will make an impact:

• Develop and maintain document control processes and systems, ensuring the proper organisation, storage, accessibility, and retrieval of project documentation
• Review, validate, and process all incoming and outgoing documents, ensuring accuracy, completeness, and compliance with project standards, contractual requirements, and regulatory guidelines
• Coordinate with project managers, engineers, and multidisciplinary team members to ensure the timely and accurate distribution of project documents and critical information
• Monitor document workflows and approval processes, identifying inefficiencies and implementing improvements to enhance accuracy and operational effectiveness
• Train and support project personnel in the use of document control processes, procedures, and document management software tools
• Ensure compliance with data protection laws, confidentiality obligations, and corporate information-security policies
• Liaise with external stakeholders, contractors, suppliers, and service partners to coordinate documentation requirements related to procurement, contracts, and framework agreements
• Produce regular project reporting on the status of deliverables, document packages, and documentation workflows; analyse metadata to provide look-ahead schedules, early-warning indicators, and late deliverable reports to senior management
• Apply advanced Excel skills to manipulate, compare, and analyse raw data exported from various internal and external sources, supporting accurate reporting and decision-making

Requirements:

• Proven experience as a Document Controller, ideally within the renewable energy sector or in large‑scale infrastructure project environments
• Demonstrated experience using enterprise Document Management Systems (DMS) such as SharePoint, Aconex, Documentum, Procore, or comparable platforms
• Degree in Business Administration, Information Management, Records Management, or equivalent professional experience (desirable but not always essential depending on experience)
• Strong knowledge of document control methodologies, lifecycle management, and document management software tools
• Exceptional attention to detail, organisational skills, and the ability to manage multiple tasks and deadlines simultaneously
• Strong communication and interpersonal skills, with the ability to collaborate effectively across diverse teams and work independently when required
• Familiarity with relevant industry standards, quality requirements, and regulatory frameworks related to document management, information governance, and data protection

Benefits:

• Private Medical and Dental Insurance
• Financial Wellbeing Support Platform, including hunting down lost pensions, access to Independent Financial Advisors, and retail discounts
• Attractive salary package
• Annual salary review at management's discretion
• 25 days of paid annual leave
• Automatic enrolment in the pension scheme after 3 months of service, with the option for salary sacrifice
• Season ticket loan available
• Opportunities for Learning and Development