Data Administrator

NHS; East Midlands; On-site; GBP 22,000 - 28,000; Full time

Job summary

A local GP practice in East Midlands is seeking a Data Quality Administrator to support a busy team through data input and management tasks. The ideal candidate must possess strong IT and communication skills, preferably with experience in a GP setting and knowledge of SystmOne software. Responsibilities include coding clinical data, monitoring patient systems, and initiating data quality improvement projects. The role is full-time, with a commitment to accuracy and patient care at the forefront of operations.

Qualifications

• Experience in administration, particularly in a GP practice is preferred.
• Knowledge of medical terminology and read coding is important.
• Attention to detail and accuracy are essential.

Responsibilities

• Coding data on SystmOne clinical system.
• Extracting data from clinical correspondence.
• Monitoring patient call and recall systems.

Skills

Strong IT skills

Excellent communication skills

Problem-solving skills

Ability to follow policy and procedure

Education

GCSE grade A to C in English and Maths

NVQ Level 2 in Health and Social Care

Tools

SystmOne

Microsoft Office

Job description

Park Lane Surgery are seeking a Data Quality Administrator to work at our friendly, busy practice.

We are looking for a highly motivated individual with excellent IT, administration, organisation and communication skills and who is committed to promoting and providing excellent patient centred services. You will be someone who enjoys working within a team and you will be able to multi-task and work well under pressure.

Our ideal candidate will have experience of working in administration. Previous experience of working in a GP Surgery with knowledge of the SystmOne clinical system, medical terminology, read coding and the Quality and Outcomes Framework (QoF) is preferred. Accuracy and attention to detail are essential.

If you possess the above qualities and have confidence and the ability to learn new skills quickly, with a flexible approach to work we would like to hear from you.

Main duties of the job

• Codingdata on SystmOne clinical system
• Codingall secondary care (hospital) letters
• Monitoringpatient call and recall systems
• Maintaineffective security of data all times
• Supportthe team in the effective use of searches, audits and recalls
• Supportthe team in the use of the clinical system
• Configuresearches and interpret data for audit purposes
• Summarisepatients notes when requested
• Collate search data for reporting purposes
• Ensurenew patient records are received electronically and imported onto the clinicalsystem

About us

Park Lane Surgery is a small, but busy GP practice; based in the rural area of Allestree, Derby, with over 8400 patients and 4 GP partners.

We are forward thinking and pro-active, always aiming to maintain the highest standards of practice, to deliver excellent care to our patients as well as protecting the saftey and well-being of staff.

The way that we work is continually evolving, especially so in the last couple of years. We adapt quickly to new ways of working and embrace improvements to practice processes and technology as they become available.

Job responsibilities

JOBDESCRIPTION DATA ADMINISTRATOR

JOB TITLE: DataAdministrator

ACCOUNTABLE TO: AssistantPractice Manager

HOURS: 37 hours per week

Job Summary: To be responsible for undertaking a widerange of data inputting duties in support of the multidisciplinary team. Dutiescan include but are not limited to, read coding information from patientsclinical records, correspondence from other care service providers and othersources on the practice clinical system, adhering to current policy andprocedure.

Primary Duties/Responsibilities:

• Codingdata on SystmOne clinical system
• Extractingthe required data from clinical correspondence and inputting the data into thepatients electronic healthcare record
• Codingall secondary care (hospital) letters
• Monitoringpatient call and recall systems
• Maintaineffective security of data all times
• Supportthe team in the effective use of searches, audits and recalls
• Supportthe team in the use of the clinical system
• Provideguidance in trouble shooting when requested
• Configuresearches and interpret data for audit purposes
• Summarisepatients notes when requested
• Initiatedata quality improvement projects
• Collatethe required data for reporting purposes
• Ensurenew patient records are received electronically and imported onto the clinicalsystem
• Processpatient online applications as required
• Coderesults and upload data as required

Secondary Duties:

• Partakein audit as directed by the audit lead
• Assistin the administration and coding of safeguarding documentation ensuringtimescales are met
• Assistwith queries regarding safeguarding matters and refer appropriately
• ReliefSecretarial support including typing referrals and use of e-Referral system.
• Supportand cover for reception team as required

CONFIDENTIALITY:

Inthe course of seeking treatment, patients entrust us with, or allow us togather, sensitive information in relation to their health and other matters.They do so in confidence and have the right to expect that staff will respecttheir privacy and act appropriately.

Inthe performance of the duties outlines in this Job Description, the post-holdermay have access to confidential information relating to patients and theircarers, practice staff and other healthcare workers. They may also have accessto information relating to the Practice as a business organisation. All suchinformation from any source is to be regarded as strictly confidential.

Informationrelating to patients, carers, colleagues, other healthcare workers or thebusiness of the Practice may only be divulged to authorised persons inaccordance with the Practice policies and procedures relating toconfidentiality and the protection of personal and sensitive data.

HEALTH & SAFETY:

Thepost-holder will assist in promoting and maintaining their own and othershealth, safety and security as defined in the practice handbook. This willinclude:

Usingpersonal security systems within the workplace according to Practiceguidelines.

Identifyingthe risks involved in work activities and undertaking such activities in a way that manages those risks.

Makingeffective use of training to update knowledge and skills.

Usingappropriate infection control procedures, maintaining work areas in a tidy andsafe way and free from hazards.

Activelyreporting of health and safety hazards and infection hazards immediately whenrecognised.

Keepingown work areas and general / patient areas generally clean, assisting in the maintenance of general standards of cleanliness consistent with the scope ofthe job holders role.

Undertakingperiodic infection control training (minimum annually)

EQUALITY AND DIVERSITY:

Thepost-holder will support the equality, diversity and rights of patients, caresand colleagues, which include:

Actingin a way that recognises the importance of peoples rights, interpreting themin a way that is consistent with Practice procedures and policies and currentlegislation.

Respectingthe privacy, dignity, needs and beliefs of patients, carers and colleagues.

Behavingin a manner which is welcoming to and of the individual, it non-judgemental andrespects their circumstances, feelings, priorities and rights.

Person Specification

Qualifications

• GCSE grade A to C in English and Maths
• NVQ Level 2 in Health and Social Care

Knowledge and skills

• Strong IT skills is essential, with a good knowledge of using Microsoft Office Products.
• Excellent communication skills (written and oral)
• Clear, polite telephone manner
• Ability to work as a team member and autonomously
• Problem solving & analytical skills
• Ability to follow policy and procedure
• Clinical software skills SystmOne

Experience

• Experience of establishing effective office administrative systems
• Knowledge of SystmOne clinical operating system along with experience of working in a primary care environment is desirable.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.