Conveyancing Legal Secretary

Owen Reed Ltd; City Of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A prestigious law firm in London is seeking an experienced Conveyancing Legal Secretary to support a busy fee earner. The role involves managing document preparation, client communication, and assisting with administrative tasks to ensure efficient workflow. Ideal candidates will possess strong audio typing skills and experience in a legal environment. This role is crucial for providing high-quality support in a client-focused setting.

Qualifications

• Previous experience as a Conveyancing Legal Secretary.
• Strong audio typing and document preparation skills.
• Confident and professional communication style.

Responsibilities

• Support the fee earner with their workload management.
• Prepare correspondence and draft legal documents.
• Handle client queries and assist with billing processes.

Skills

Audio typing

Document preparation

Client-focused communication

Attention to detail

Organizational skills

Tools

Conveyancing panel portals

Job description

Conveyancing Legal Secretary

Owen Reed is looking for a Conveyancing Legal Secretary for a top law firm in London.

This is an excellent opportunity for an experienced Conveyancing Legal Secretary to support a busy fee earner and play a key role in the smooth delivery of conveyancing services. The Conveyancing Legal Secretary will help maximise fee-earning time by providing high-quality secretarial and administrative support in a client-facing environment.

The role requires a confident communicator who can deal with clients sensitively and discreetly, while working proactively with colleagues across the firm.

The Role

As a Conveyancing Legal Secretary, your principal responsibility will be to support the fee earner you report to, assisting with the day-to-day management of their workload and ensuring files are progressed efficiently and accurately.

Key Responsibilities

• Audio typing and preparation of correspondence including letters, emails and documents
• Opening and closing files, including completion of Anti-Money Laundering (AML) checks
• Drafting legal documents from audio dictation
• Managing photocopying, printing, scanning and arranging couriers
• Handling internal and external telephone calls, ensuring messages are passed on promptly
• Monitoring post and emails and responding appropriately
• Dealing with basic client queries and general administration
• Preparing bills and assisting with the billing process in liaison with fee earners and accounts
• Requesting cheques and bank transfers and processing monies received
• Providing reception cover as required
• Preparing and submitting SDLT, AP1 and FR1 applications via the Land Registry online portal
• Using conveyancing panel portals including LMS and Lender Exchange
• Ensuring applications are submitted within the OS1 priority period
• Responding to Land Registry requisitions prior to cancellation

About You

• Previous experience as a Conveyancing Legal Secretary
• Strong audio typing and document preparation skills
• Confident, professional and client-focused communication style
• Excellent attention to detail and organisational skills
• Ability to manage competing priorities in a busy environment
• Proactive, reliable and able to work both independently and as part of a team
• Discreet and professional when handling confidential information