Contracts Technician

TRS Staffing Solutions; Farnborough; On-site; GBP 60,000 - 80,000; Full time

Job summary

A renowned staffing company is seeking a candidate to support Contract Management activities on large-scale projects. This role involves preparing and organizing reports, managing project files, and maintaining communication with project staff and clients. The ideal candidate will help in the preparation of contracts and requests for proposals, ensure accurate auditing of invoices, and assist in project closeouts. A collaborative work environment where innovative solutions are fostered awaits you.

Responsibilities

• Provide support to Contract Management activities on large-scale projects.
• Prepare, maintain, and communicate records, reports, or documents.
• Set up project files in accordance with practices.
• Assist in the preparation of Request for Proposals and Contracts.
• Maintain communications with client representatives and project staff.
• Audit invoices for errors and accurate charges.

Job description

Our client is proud to design and build projects and careers. We are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in our personnel, and helps us develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you are invited to apply for this role.

Principal Job Duties & Responsibilities

• Provide support to Contract Management activities on large-scale projects; duties may include assisting multiple Contract Administrators and Contract Managers with the preparation and execution of pre-award and post-award activity
• Prepare, maintain, retrieve, and communicate records, reports, or documents that may be required to meet corporate and Contract Management requirements
• Prepare and maintain all electronic and hard copy files in accordance with Fluor's Practices required to meet corporate and Contract Management requirements
• Set up project files in accordance with Fluor practices
• Assist in the preparation and assembly of Request for Proposals and Contracts
• Establish and maintain communications with client representatives and project staff through meetings, telephone and web conferences, and reports to provide for client satisfaction
• Participate in the pre-qualification process of subcontractors; support Contracts Administrators in the pre-qualification process of subcontractors; issue a pre-qualification questionnaire to bidders/contractors, collect and consolidate the data

Principal Job Duties & Responsibilities (Continued)

• Assist in the preparation and assembly of Request For Proposals and Contracts
• Arrange and schedule meetings and prepare meeting minutes for project distribution
• Prepare, organize, and process monthly reports
• Perform contract document distribution and control for reviews over key contract documents
• Audit invoices for mathematical errors, rate overages, and accurate time sheet charges
• Perform Contract Close Out with the assistance of project team and Contract Administrators
• Retain required contract documents for records retention; complete documented retention requirements
• Establish correspondence log, support Contracts Administrator by assigning letter/numbers, maintaining correspondence file, and tracking all subcontractor correspondence via correspondence log
• Establish Routing log for the project, track Contracts documents routing
• Draft Contract documents Transmittal Letters
• Prepare project specific contract documents for special projects or presentations
• Maintain compliance with all applicable policies, procedures, and global standards
• Plan, organize, and carry out assignments as directed