Conference and event coordinator

BIZAV MEDIA LIMITED; Croydon; On-site; GBP 25,000 - 35,000; Full time

Job summary

A professional event management company based in Croydon is seeking an Event Coordinator. This role involves liaising with participants, managing logistics, and ensuring events run smoothly. The ideal candidate will have strong organisational skills, attention to detail, and the ability to work under pressure. Knowledge of event registration systems is desired. This full-time position offers opportunities to work on exciting events.

Qualifications

• Strong communication and problem-solving abilities.
• Previous experience in event coordination is preferred.
• Familiarity with event registration systems or CRM tools.

Responsibilities

• Liaise with event participants including speakers and sponsors.
• Assist in planning and coordination of event programmes.
• Manage production and delivery of event materials.
• Oversee logistical arrangements with venues and caterers.

Skills

Excellent organisational and multitasking skills

Strong communication and relationship-building

Ability to remain calm under pressure

Good attention to detail

IT literacy, including Microsoft Office applications

Job description

We are looking for a highly organised and motivated Event Coordinator to play a key role in the planning and delivery of professional events. This position involves working closely with colleagues, participants, sponsors, and suppliers to ensure each event is delivered smoothly, on time, and to a high standard.

Responsibilities

• Liaise with all event participants, including speakers, sponsors, delegates, and suppliers.
• Database creation and maintenance of all participants.
• Assist in the planning, scheduling, and coordination of event programmes.
• Manage the production and delivery of event materials (agendas, signage, delegate information).
• Ensure branding and sponsorship commitments are fulfilled across all event activities.
• Oversee logistical arrangements with venues, catering, and technical providers.
• Support delegate registration and provide on-site assistance during events.
• Act as a central point of contact for participants before, during, and after events.
• Assist with post-event evaluation and reporting.

Person Specification

• Essential
  • Excellent organisational and multitasking skills.
  • Strong communication and relationship-building abilities.
  • Ability to remain calm under pressure and solve problems quickly.
  • Good attention to detail, with a focus on presentation and quality.
  • IT literacy, including Microsoft Office applications.
• Desirable
  • Previous experience in event coordination or administration.
  • Familiarity with event registration systems or CRM tools.
  • Interest in marketing and communications related to events.