Company Secretarial Assistant

Severn Trent Water; Coventry; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A leading utility provider based in Coventry is seeking a proactive Company Secretarial Assistant to support governance activities. This role involves coordinating board logistics, maintaining compliance standards, and enhancing stakeholder relationships. Ideal candidates will possess strong administrative skills and attention to detail, with some experience in governance or administrative roles being beneficial. Join a team that values inclusivity and environmental impact, offering a supportive workplace with opportunities for growth.

Benefits

25 days holiday + bank holidays

Annual bonus scheme up to £1,500

Leading pension scheme

Dedicated training and development

Electric vehicle scheme

Family friendly policies

Qualifications

• Experience in a Company Secretarial Assistant or governance-focused role is desirable.
• Ability to work under pressure and meet deadlines.
• Flexibility to travel to other sites when needed.

Responsibilities

• Support governance activities of a FTSE100 listed company.
• Coordinate Board logistics, including travel and accommodation.
• Assist with Board and Committee governance, including preparing agendas and minutes.

Skills

Strong administrative and organisational skills

Excellent written and verbal communication skills

Attention to detail

Stakeholder engagement

Education

CGI (ICSA) qualified or studying towards qualification

Job description

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At Severn Trent, our people are at the heart of everything we do. We’re in the top 5% of utility companies worldwide when it comes to employee engagement and ranked as a Top 50 UK Employer on Glassdoor. Join us in making a positive impact on the environment and our communities, while being valued and supported in a truly inclusive workplace.

If you want to do more, because you care, we want you on our team.

EVERYTHING YOU NEED TO KNOW

We’re excited to introduce a new opportunity within our Company Secretariat team. As a Company Secretarial Assistant, you will play a key role in supporting a wide range of governance and company secretarial activities, contributing to the smooth and effective operation of the function.

This role is ideal for someone who is proactive, positive, and highly organised, with a passion for delivering exceptional support to both internal and external stakeholders. You will bring strong attention to detail, excellent communication skills, and the confidence to build constructive working relationships across all levels of the organisation.

While you don’t need deep technical company secretarial experience, we’re looking for candidates with some exposure to governance or administrative roles who are keen to grow and progress within a high‑performing Company Secretariat team. Whether you are currently working as a Company Secretarial Assistant or in a similar support capacity, we would be delighted to hear from you. Key skills, including attention to detail, will be assessed during the selection process.

What You’ll Be Doing

This role provides the opportunity to gain hands‑on experience supporting the governance activities of both a FTSE100 listed company and its private subsidiaries. You will help ensure we meet all reporting, regulatory, and legislative requirements while upholding strong governance across the Group.

You will work closely with internal and external stakeholders, building trusted relationships and helping maintain effective processes, documentation, and compliance standards. Alongside your core responsibilities, you’ll also support projects and wider programmes of work as directed by the Senior Assistant Company Secretary.

Key Responsibilities

You will provide high‑quality support across the Company Secretariat team, including:

• Coordinating Board logistics, including travel, accommodation, expenses, site visits, and the AGM.
• Organising induction programmes and logistics for new Non‑Executive Directors.
• Supporting annual Board performance evaluations.
• Assisting with Board and Committee governance, including preparing agendas, minutes, written resolutions, and distributing papers through our secure online portal.
• Supporting statutory and regulatory compliance, including annual report and accounts processes and confirmation statements.
• Drafting documents for intra‑group transactions, including loans, share capital changes, and other corporate actions.
• Updating and maintaining statutory records using our entity management system.
• Providing administrative support for the corporate reporting programme, including scheduling, proofreading, data/narrative verification, and drafting papers.
• Issuing routine stock exchange announcements.
• Liaising with a wide range of stakeholders, such as Board members, auditors, Finance, Communications, and Compliance teams.

HOW WE WORK

You\'ll be based at our Severn Trent Centre in Coventry. With this being such a critical role, we’re looking for someone who can join us 37 hours a week.

You\'ll join a caring culture that collaborates to achieve, grow, and develop. Our employee engagement scores are among the highest globally in energy and utilities. That’s why, we value in-person moments to keep our culture alive but also understand the flexibility working from home can bring. So, you\'ll usually find us in the office, but working from home is supported, when you need it.

WHAT WE’RE LOOKING FOR

• Experience in a Company Secretarial Assistant or governance‑focused role (desirable).
• Strong administrative and organisational skills, with exceptional attention to detail.
• Excellent written and verbal communication skills.
• CGI (ICSA) qualified, part ‑ qualified, or actively studying towards the CGI qualification is desirable. Where the CGI qualification is not yet complete, the role holder must be able to demonstrate a clear commitment to completing the qualification
• Ability to work under pressure and meet deadlines.
• Confident engaging with stakeholders at all levels.
• Flexibility to travel to other Severn Trent sites when needed.

Skills and experience are important, but character, positivity, and a caring attitude matter too. We welcome and celebrate diverse individuals, knowing they help us better serve our communities. We seek people who get involved, want to be part of something bigger, and make a difference because they care.

HOW WE’LL REWARD AND CARE FOR YOU

It’snot just a jobyou’llgethere,you’llget a career too.

We have a range of benefits that reward and recognisegreat workand award-winning training to ensure you reach your potential. Andwe’llalso help you play your part in looking after the environment and the community in which we live.

Here’ssome of our favourites:

• Salary dependant on experience
• 25 days holiday + bank holidays (and the ability to buy/ sell up to 5 days per year)
• Annual bonus scheme (of up to £1,500 per annum based on company performance)
• Leading pension scheme – we will double your contribution (up to 15% when you contribute 7.5%)
• Sharesave – the chance to buy Severn Trent Plc shares at a discounted rate
• Dedicated training and development with our ‘Academy’
• Electric vehicle scheme and retail offers
• Family friendly policies

LET’S GO

We can\'t wait to hear from you! Have an updated CV ready and spare five minutes to apply. We\'ll let you know the outcome after the closing date, so keep an eye on your phone and emails.