Clerical Assistant

Chadsmoor Federation; Cannock Chase; On-site; GBP 20,000 - 25,000; Full time

Job summary

A local educational institution in Cannock Chase seeks an enthusiastic individual for a clerical role. This position involves providing general administrative assistance, supporting pupil welfare, and managing reception duties. Candidates should have experience in clerical or administrative roles and familiarity with Microsoft Office tools. The role emphasizes safeguarding children and ensuring compliance with school policies. An application form is required for consideration, and only completed applications will be shortlisted.

Qualifications

• Experience in clerical or administrative roles.
• Ability to support pupil welfare and liaise with parents/staff.
• Knowledge in Microsoft Word, Excel, and databases.

Responsibilities

• Provide clerical support to the school.
• Conduct reception duties and assist with pupil welfare.
• Maintain records and manage information systems.

Job description

Please contact [e-mail] for an application form. Only fully completed application forms will be submitted for shortlisting. CVs will not be accepted.

Statement of Purpose

To work under the direction and guidance of senior staff to provide general clerical, administrative and financial support to the school.

Support to Pupils, Parents and the Community

• Undertake reception duties, answer routine telephone and face-to-face enquiries and sign in visitors.
• Assist with pupil welfare duties; liaise with parents/staff etc.
• Assist in arrangements for school visits and events etc.
• Assist the schools attendance team with responding to pupil absence, punctuality an lateness.

Support to the Organisation

• Provide routine clerical/administrative support e.g. photocopying, filing, emailing, completing routine forms, responding to routine correspondence.
• Maintain manual and computerised records/management information systems.
• Produce lists/information/data as required, e.g. pupil data.
• Undertake more complex typing, word-processing and other IT based tasks e.g. assisting in the preparation of minutes, reports and circulars.
• Sort and distribute mail.
• Undertake routine administrative procedures e.g. transport arrangements, catering arrangements, interview arrangements.
• Maintain and collate pupil reports.
• Undertake routine administration of school lettings and other uses of school premises.
• Operate relevant equipment/computer applications (e.g. Word, Excel, databases, spreadsheets, Internet).
• Maintain stock and supplies, cataloguing and distributing as required.
• Operate uniform/snack/other “shops” within the school.
• Provide general advice and guidance to staff, pupils and others.

Support to School (this list is not exhaustive and should reflect the ethos of the school)

• Promote and safeguard the welfare of children and young persons you are responsible for or come into contact with.
• Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.
• Be aware of, support and ensure equal opportunities for all.

CHILDREN AND LIFELONG LEARNING – HR SERVICES

• Contribute to the overall ethos/work/aims of the school.
• Appreciate and support the role of other professionals.
• Attend and participate in relevant meetings as required.
• Participate in training and other learning activities and performance development as required.$nli
• Demonstrate, give advice & guidance to, or train other employees, students or trainees on own duties.

Note 1:

The content of this job description will be reviewed with the post holder on an annual basis in line with the School’s performance and development review policy. Any significant change in level of accountability that could result in a change to the grade must be discussed with the post holder and the relevant trade union before submitting for re-evaluation.