Business Support Administrator

BAE Systems; Gregson Lane; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading aerospace and defense company in the UK seeks an Administrative Support professional to assist the Senior Leadership Team. Key responsibilities include diary management, organizing events, and managing facilities. The ideal candidate should possess strong administrative capabilities, familiarity with Microsoft Office, and the ability to manage diverse tasks in a dynamic environment. The role offers an inclusive culture with opportunities for personal growth and a comprehensive benefits package.

Benefits

Competitive pension scheme

Employee share plans

Flexible health and lifestyle benefits

Qualifications

• Experience in general administrative support and diary management.
• Ability to manage multiple activities in a dynamic environment.
• Understanding of SHE and its importance.

Responsibilities

• Provide administrative support to the Senior Leadership Team.
• Organize employee events and coordinate travel arrangements.
• Maintain administration task catalogue.

Skills

Administrative capability

Data collation

Presentation skills

Microsoft Office proficiency

Event organization

Tools

Concur

NEO Travel booking system

Job description

Responsibilities

• Continually undertake a workplace assessment of activities to ensure the correct level of business support is given to the wider air KSA (UK) community
• Assist in creating and maintaining an administration task catalogue, once the Administration and Facilities Team is fully established
• Provide general administrative support to the Senior Leadership Team, including diary management, expense tracking, and meeting coordination
• Organise employee events, VIP customer visits, and coordinate travel arrangements
• Manage facilities, assets, SHE activities (process confirmations, DSE assessments, PPE), and Iron Mountain coordination
  Have a broad working knowledge of the Concur system, NEO Travel booking system and the Microsoft Office systems, including Outlook, SharePoint, PowerPoint and Excel
• Strong administrative capability and experience
• Developed administrative skills including the ability to collate data and produce professional presentation material including reports, papers and visualisation boards within company brand guidelines. Alongside the establishment and maintenance of information systems, including physical and electronic files

Desirable

• Have a broad understanding of the Air KSA (UK) business, its structure and relevant procedures
• Understanding SHE and recognising its importance to BAE Systems
• Previous experience handling travel documents (supporting Visa's)

Working within the Air KSA (UK) Business Support team, you will find no two days the same, so having the ability to manage multiple activities in a dynamic working environment is key. The team supports 300+ employees which includes the Air KSA (UK) Senior Leadership Team. Giving different levels of support throughout at two key locations – Samlesbury and Warton.

This is an exciting opportunity for the right candidate to join our new Business Support Team where you will be joining a group of like-minded professionals providing business support across the whole of the Air sector KSA (UK) at BAE Systems. Why BAE Systems? This is a place where you'll be able to make a real difference. You'll be part of an inclusive culture that values diversity of thought, rewards integrity, and merit, and where you'll be empowered to fulfil your potential. We welcome people from all backgrounds and want to make sure that our recruitment processes are as inclusive as possible. If you have a disability or health condition (for example dyslexia, autism, an anxiety disorder etc.) that may affect your performance in certain assessment types, please speak to your recruiter about potential reasonable adjustments. Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks.

As well as a competitive pension scheme, BAE Systems also offers employee share plans, an extensive range of flexible discounted health, wellbeing and lifestyle benefits, including a green car scheme, private health plans and shopping discounts – you may also be eligible for an annual incentive.