Block Property Management Assistant

Kings Permanent Recruitment Ltd; Grays; On-site; GBP 26,000 - 30,000; Full time

Job summary

A property management company in Grays is seeking a Block Property Management Assistant. This role involves supporting the Head of Block Management with a portfolio of 1,000 units. The ideal candidate will have a strong administrative background, problem-solving skills, and a valid driving license. Basic salary ranges from £26,000 to £30,000 depending on experience, with duties including property inspections, maintenance tracking, and stakeholder liaison.

Qualifications

• Proven track record within Property Management.
• Experience with residential and commercial properties.
• Driver's license and access to a car.

Responsibilities

• Provide administrative support to the Property Manager.
• Assist with managing a portfolio of properties.
• Liaise with tenants and contractors.
• Monitor maintenance requests.
• Prepare correspondence and maintain records.
• Assist with financial management.
• Conduct property inspections.
• Handle general office duties.

Skills

Strong administrative skills

Problem solver

Ability to work under pressure

Secretarial skills

Job description

Block Property Management Assistant

The Role:

• This is a progressive position with a clear career path that will lead to you becoming a fully fledged Block Property Manager.
• You will directly assist the Head of Block Management and the Senior Partner in growing the existing 1,000 units in the Block Management managed portfolio.
• You will ideally have a proven track record within the Property Management function of a block or estate management business.
• You will be responsible for managing a portfolio of residential and commercial blocks currently consisting of 1,000 units in 35 to 40 blocks, ensuring the highest standards of service are delivered to our clients.
• You will be expected to carry out site inspections therefore a car driver with your own car is essential.

Responsibilities:

• Provide administrative support to the Property Manager.
• Assist with the management of a portfolio of residential and commercial properties.
• Liaise with tenants, contractors, and other stakeholders.
• Monitor and track maintenance and repair requests.
• Prepare and distribute notices, letters, and other correspondence.
• Maintain accurate records and files.
• Assist with financial management, including invoicing and budget tracking.
• Conduct property inspections and prepare reports.
• Assist with the coordination of property viewings and new tenant move-ins.
• Handle general office duties such as answering phone calls and responding to emails.

Skills Required:

• A calm, unflappable person, with strength of character.
• Systematic approach with strong administrative skills.
• Problem solver.
• Ability to work under pressure, whilst maintaining attention to detail.
• Secretarial skills would help so that the applicant would be able to generate their own letters. Longer reports can be dictated and compiled by other personnel if necessary.

Remuneration:

• Basic salary £26,000 to £30,000 depending on experience. Monday to Friday.