Army - White Fleet Vehicles Team Leader

Ministry of Defence; England; On-site; GBP 35,000 - 45,000; Full time

Job summary

A governmental department is seeking a Team Leader for White Fleet vehicles to manage the fleet provision and usage across its area of responsibility. You'll oversee transport requisitions, ensure compliance with service regulations, and optimize utilization for value and effectiveness. Experience in fleet management is vital, along with a proactive approach to problem-solving. This role is based in the UK.

Responsibilities

• Oversee management of the White Fleet vehicle fleet provision and usage.
• Manage transport requisitions ensuring compliance with regulations.
• Ensure optimum utilization of fleet for value and effectiveness.

Job description

Overview

The Team Leader White Fleet vehicles oversees and is responsible for the management of the White Fleet (WF) vehicle fleet provision and usage across JMC’s Centre’s Area of Responsibility (AoR).

Responsibilities

• Team Lead of the White Fleet vehicles manager with HQ JMC Centre for the management for the White Fleet (WF) vehicle fleet provision and usage across JMC’s Centre’s Area of Responsibility (AoR).
• Manage the White Fleet (WF) Office, scrutinising and process transport requisitions in conjunction with the Transport Coordinating Warrant Officer (TCWO). Ensuring their validity and compliance with Service regulations prior to acceptance and booking.
• Ensure all requests are processed in the requisite time.
• Manage and ensure optimum utilisation, Value for Money (VfM) and Value for the Force (VfF).
• Provide monthly returns to the OF3 (Staff Officer 3 Logistic Support) providing information regarding utilisation of LF (Local Fleet) and Vehicle Rental Services (VRS).
• Authorised Demanding Officer (ADO) for JMC Centre AoR.
• Authorising VRS expenditure for JMC Centre ensuring cost and utilisation effectiveness.
• Manage Continuous White Fleet unit holdings within AoR according to forecast demand, historic utilisation and periodic hire.
• Raising vehicle transfer/increase/decrease orders accordingly (utilisation). Maintain the WF database detailing all vehicles held by Unit, location and VRN.
• Check the accuracy of the monthly permanent WF bills and re-charges, challenging any inaccuracies.
• Maintain a pass-through charge control database, incorporating both Road Traffic Accident (RTA) & Non RTA.
• Authorise bill payments after 100% check for accuracy.
• Inform Units of damage costs associated with road traffic accidents for Units to close the Form Military Transport (FMT3) loop.
• Responsible for the management of Contract Change Notices, reviewing progress as necessary to ensure best outcomes.
• Lead Subject Matter Expert (SME) and Point of Contact (PoC) for all Units within JMC Centre. Providing Direction and Guidance (D&G) on all matters relating to White Fleet and Transport.
• Responsible for the investigation of missing vehicles reported by the service provider and follow through to completion, ensuring the minimum cost or disturbance to Units. Efficiently provide relevant information to support senior staff decision making.
• On an annual basis respond to Regional Commands request to review the Leased Fleet whose contracts are due to expire and order replacement vehicles if required.
• Liaise with Units to acquire the drivers’ details for all Penalty Charge Notices that are received and respond to the relevant Police Force within 10 days of Notice being received. Record on spreadsheet.
• Order consumables for the Leased Fleet as and when a Unit requests.
• Line manager to two Administrative Officer (AO) Civil Servants (AO Logistics Support and AO White Fleet).
• Support problem solving via the application of policy direction or detailed instructions.