Administrative Assistant - ORK09777

Orkney Islands Council; Kirkwall; On-site; GBP 29,000 - 30,000; Full time

Job summary

A local authority in Kirkwall is seeking an Administrative Assistant to support the Operational Support team. The role involves managing administrative tasks, assisting team members, and liaising with the public. Applicants should have strong organizational skills, experience in public interaction, and proficiency in Microsoft Office. This permanent position offers 35 hours per week with a salary range of £29,010 - £29,594 annually.

Qualifications

• Experience in an administrative role for at least 2 years is essential.
• Strong ability to communicate and liaise with the General Public.
• Ability to work under pressure and meet strict deadlines.

Responsibilities

• Provide administrative support to the Building Standards team.
• Assist with workload across various areas within the Operational Support Team.
• Ensure efficient receipt and processing of building warrant applications.

Skills

Organisational skills

Interpersonal skills

Microsoft Office proficiency

Attention to detail

Customer service experience

Education

SVQ2 or equivalent level 5 SCQF qualification

Tools

Management database systems

Job description

Advert

INFRASTRUCTURE AND ORGANISATIONAL DEVELOPMENT

Operational Support

Administrative Assistant

35 hours per week

Permanent

£29,010 - £29,594 / £15.90 - £16.22 per hour (including Distant Islands Allowance)

We are looking for a suitable candidate who will form part of an established Operational Support team which provides all aspects of administrative support, based within the Building Standards team to provide additional technical support.

The post holder will also be expected, as required, to assist with work across other areas of the Operational Support Team to link in with current multi-tasking arrangements.

Building Standards is responsible for the receipt and determination of building warrant applications and the post holder will play a key role in ensuring their efficient receipt and processing.

The post holder will be required to undertake a wide variety of duties within this demanding environment. We therefore require someone who can demonstrate strong organisational skills with the ability to prioritise their own workload whilst working under pressure and to strict deadlines. A core element of the role will be to provide support to a number of team members. It also involves regular contact and liaison with the General Public. To fulfil these requirements, you will need to be an articulate communicator with strong interpersonal skills.

A good level of experience in dealing with the public, Microsoft Office packages, and management database systems are essential as is a high level of attention to detail, accuracy, and precision.

We have a strong and cohesive team and are therefore keen to appoint an enthusiastic individual that works well within a team but who can also work using their own initiative. Responsible to the Team Manager Operational Support, applicants should be highly motivated and have a flexible and positive approach to all aspects of work.

Candidates should hold a minimum of an SVQ2 or equivalent level 5 SCQF qualification in a business or administration subject. Where essential qualification is not held a minimum of 2 years’ experience of working in an administrative role is essential.

This post is subject to Level 1 Disclosure Scotland clearance.

Prospective applicants are invited to discuss the post by contacting Lindsey McAdie, Team Manager Operational Support, e-mail [e-mail] or telephone [phone].

Closing Date: 23:59 on Sunday 19 October 2025

Please note that interview expenses are not payable for this post.