Administrative Assistant 1 or Administrative Assistant 1/2 Trainee (NY HELPS), Central New York[...]

New York State; Essex; On-site; GBP 25,000 - 35,000; Full time

Job summary

A state government agency in the United Kingdom is looking for an Administrative Assistant 1 to provide essential administrative support. This role encompasses various responsibilities such as answering phones, managing calendars, and preparing correspondence. Ideal candidates should have at least two years of administrative support experience or relevant certifications. The position offers an opportunity for career advancement within the state service. Candidates can apply from both within and outside the state service.

Qualifications

• Minimum 2 years of administrative support experience required.
• Certification or associate degree substitutes for experience.
• Experience with office software is necessary.

Responsibilities

• Answer phones and provide information to callers.
• Manage calendars effectively.
• Create and manage filing systems.
• Prepare correspondence and maintain office inventory.

Skills

Administrative support experience

Use of office software

Customer service

Business writing

Management of an office

Education

Certification in Administrative Professional

Associate degree in office administration

Job description

Duties Description

Are you interested in starting or advancing your career with New York State? Administrative Assistant 1 positions provide excellent opportunities for advancement and growth. Candidates from outside or within State Service can apply.

Responsibilities

As an Administrative Assistant 1 you are the principal administrative support in an office or department performing a wide variety of administrative tasks including:

• Answering phones, providing information to callers, taking messages, and transferring calls as needed
• Managing calendars
• Creating and managing paper and electronic filing systems
• Preparing correspondence
• Maintaining inventory of office supplies
• Arranging for office equipment maintenance and service

Minimum Qualifications Administrative Assistant 1 - Minimum Qualifications:

Candidates from outside State Service can be considered for hire under the Hiring for Emergency Limited Placement – Statewide (NY HELPS) program as an Administrative Assistant 1 if they have two (2) years of administrative support experience which includes use of office software, provision of customer service, business writing, and/or management of an office.

Substitution: Certification (. IAAP Certified Administrative Professional) or associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

OR

Candidates from within State Service can be considered for a competitive class appointment if they have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law.

OR

In accordance with Section 52.7 of the Civil Service Law, this notice advises all employees of the Office of Mental Health of our intention to conduct a non-competitive promotion examination for the position of Administrative Assistant 1 at Central New York Psychiatric Center. Permanent appointment may be made by non-competitive promotion of an applicant who meets the position’s minimum qualifications if all requirements of non-competitive promotion are met.

The promotion field for the Administrative Assistant 1 position consists of candidates who have 1 year of permanent service as an Office Assistant 2 Keyboarding (including all language parenthetics).

Administrative Assistant Trainee 1 - Minimum Qualifications

Candidates from outside State Service can be considered for hire under the Hiring for Emergency Limited Placement – Statewide (NY HELPS) program as an Administrative Assistant Trainee 1 if they have 6 months of administrative support experience which includes use of office software, provision of customer service, business writing, and/or management of an office.

OR

Candidates within State Service can be considered for a competitive class appointment if they are reachable on the current Administrative Assistant Trainee 1 eligible list.

OR

Candidates from within State Service can be considered for a competitive class appointment if they have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law.

OR

In accordance with Section 52.7 of the Civil Service Law, this notice advises all employees of the Office of Mental Health of our intention to conduct a non-competitive promotion examination for the position of Administrative Assistant Trainee 1 at Central New York Psychiatric Center. Permanent appointment may be made by non-competitive promotion of an applicant who meets the position’s minimum qualifications if all requirements of non-competitive promotion are met.

The promotion field for the Administrative Assistant 1 position consists of candidates who have 1 year of permanent service as an Office Assistant 2 Keyboarding (including all language parenthetics).

To be advanced to the full performance level of this title, you must successfully complete a training and development program. Upon successful completion of a 12-month training at the Administrative Assistant Trainee 1, you will automatically advance to the Administrative Assistant Trainee 2.

Administrative Assistant Trainee 2 - Minimum Qualifications

Candidates from outside State Service can be considered for hire under the Hiring for Emergency Limited Placement – Statewide (NY HELPS) program as an Administrative Assistant Trainee 1 if they have 1 year of administrative support experience which includes use of office software, provision of customer service, business writing, and/or management of an office.

OR

Candidates from within State Service can be considered for a competitive class appointment if they have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law.

OR

In accordance with Section 52.7 of the Civil Service Law, this notice advises all employees of the Office of Mental Health of our intention to conduct a non-competitive promotion examination for the position of Administrative Assistant Trainee 1 at Central New York Psychiatric Center. Permanent appointment may be made by non-competitive promotion of an applicant who meets the position’s minimum qualifications if all requirements of non-competitive promotion are met.

The promotion field for the Administrative Assistant 1 position consists of candidates who have 1 year of permanent service as an Office Assistant 2 Keyboarding (including all language parenthetics).

To be advanced to the full performance level of this title, you must successfully complete a training and development program. Upon successful completion of a 12-month training at the Administrative Assistant Trainee 2, you will automatically advance to the Administrative Assistant 1 without further examination.