Administration Manager

EAST LONDON NHS FOUNDATION TRUST; City of Westminster; On-site; GBP 80,000 - 100,000; Full time

Job summary

A leading healthcare provider in Westminster seeks an Admin Manager to lead the Senior Admin Team. The role involves managing processes and projects, supporting senior managers, and ensuring effective administration across service areas. Candidates should have team management experience and the ability to develop systems. This position promotes flexibility and diversity in the workplace.

Qualifications

• Demonstrated experience in managing a team and devising new systems.
• Good understanding of leadership and supporting senior managers.

Responsibilities

• Deputise for Head of Admin.
• Line manage Admin and Clerical staff.
• Manage medical secretary teams.

Job description

Overview

The Admin Manager will be a part of the Senior Admin Team and lead alongside the Head of Department, including providing cover. The role requires demonstrated experience in managing a team and devising new systems. The Admin Manager is responsible for the management of processes to ensure an efficient and effective administrative provision to the service and delivery with local management teams, and will proactively manage projects by sourcing and processing information of a highly complex and sensitive nature. This role requires a good understanding of leadership and supporting senior managers and the Head of Service, with involvement in senior projects.

Responsibilities

• To deputise for Head of Admin
• To line manage Admin and Clerical staff within the Service area
• Publicity, including website
• KPI Reporting
• Co-working with other senior managers
• Primary management responsibility for the medical secretary teams
• Ward Administration - management of team, ward admin
• Administration management of Forensic Administration team
• Manage the administration cover arrangements at times of staff absence with Head of Administration
• Recruitment lead within designated area of Forensic administration team
• To closely work with and provide cover for Administration Manager colleagues

About ELFT

ELFT has long been recognised as a centre of excellence for mental and health care, innovation and improvement. Our mission is to make a positive difference to people’s lives by improving quality of life for all we serve. Our values are: We Care, We Respect, We are Inclusive. We are looking for people who live and breathe these qualities when supporting service users and carers, and in their relationships with colleagues in the Trust and our partner organisations.

Quality Improvement is a key part of our work to improve our services and refine how we do things. We launched our Five Year Strategy in April 2018, which identified four main strategic outcomes to improve: population health outcomes, experience of care, staff experience and value. This complements the NHS Long Term Strategy and sets out our direction of travel. We provide a wide range of community health and mental health services across the London area and beyond, including forensic services to North East London.

Diversity and Flexible Working

ELFT is committed to being a diverse organisation and our workforce reflects the population and communities we serve. We aim to be accessible, fair and inclusive, with staff networks to support and celebrate our valued staff. We are flexible-friendly and open to discussions about flexible working arrangements, including job share or part-time patterns.