Administration Manager

Birmingham Women's and Children's NHS Foundation Trust; Birmingham; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading NHS Foundation Trust in Birmingham is looking for an Administration Manager to provide essential support within the Central and North West Midlands Commercial Research Delivery Centre. The ideal candidate will demonstrate outstanding organizational and IT skills and have experience in a healthcare-related administrative role. You will coordinate research programs and contribute to projects that enhance patient care across the region. This is a full-time position with potential for flexible working arrangements.

Benefits

Flexible working hours

Home or remote working options

Job share flexibility

Qualifications

• Experience in an NHS or university research setting.
• Ability to manage multiple priorities and deadlines.
• Experience in clinical trials/public health research administration.

Responsibilities

• Provide a high-quality administrative service.
• Coordinate and facilitate program activities including diary management.
• Contribute to research that benefits patients across the West Midlands.

Skills

Organisational skills

Communication skills

IT skills

Problem-solving

Teamwork

Education

General education with GCSE qualifications

Undergraduate qualification in business or science

Tools

Google software

Microsoft Office

Databases and spreadsheets

Job description

Go back Birmingham Women's and Children's NHS Foundation Trust

Administration Manager

The closing date is 06 January 2026

This is an exciting opportunity to join the Central and North West Midlands (C&NWM) Commercial Research Delivery Centre (CRDC), hosted by Birmingham Women's and Children's Hospital.

As an integral member of the team, you'll provide the core administrative function for the CRDC and support the Programme Manager with other relevant research programmes. You'll be joining a solutions-focussed team member that values collaboration, innovation, and professional growth.

We're looking for an organised, proactive and detail-oriented individual who thrives in a fast-paced environment and is passionate about providing a high quality service.

This role will suit someone who enjoys variety, problem-solving, and working both independently and as part of a multi-disciplinary team. In return, you'll have the opportunity to contribute to research that benefits patients and communities across the West Midlands -- while developing your skills within an innovative team and NHS Foundation Trust.

Main duties of the job

The post holder will provide a high-quality administrative service, providing facilitation and coordination across the programme, including diary management, meeting secretariat, event management and using a variety of systems and processes to support the efficient running of the programme(s). Your expertise will contribute to an efficient and innovative service.

This role requires prior administrative experience, excellent organisational and communication skills, with the ability to manage multiple priorities and deadlines effectively. You will have developed good IT skills across a variety of packages, be able to demonstrate initiative in refining procedures, and work with a high degree of autonomy.

This is a role for someone who takes pride in their work, values precision and teamwork and is motivated by contributing to research that drives better health outcomes.

About us

Birmingham Women's and Children's NHS Foundation Trust is the first of its type in the UK. Our Trust was formed in February 2017 to drive forward our commitment to provide the highest quality, world-class physical and mental health care for our women, children and families. Uniting our hospitals means more seamless care; more investment to make greater advances in our specialist treatment and world-leading neo-natal and fetal work. Importantly, it also gives us a greater voice in shaping the future of family-centred care.

Birmingham Children's Hospital is a UK leading specialist paediatric centre with an international reputation in several areas.

Birmingham Women's Hospital is one of two dedicated women's hospitals in the UK, with the busiest single site maternity unit, delivering more than 8,200 babies a year offering a full range of gynaecological, maternity and neonatal care.

Our Trust is committed to creating the best place to work. We believe in promoting and enhancing inclusion, diversity and equality and encourage applications from all areas of the community, who meet the criteria for the role, regardless of age, gender identity, disability, race, religion or sexual orientation.

Job responsibilities

Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust.

When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable).

Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.

Person Specification

Qualifications

• General education with GCSE qualifications preferably grade C or above in English Language, Computing/IT, Maths, Science
• Undergraduate qualification, or equivalent experience in business or science related subject

Knowledge & Nature of Experience

• Clerical/administrative experience, preferably within an NHS or university research setting
• Experience of working with a wide range of client groups
• Good IT skills including competency in Google and Microsoft packages
• Experience of organising professional events
• Experience in clinical trials/public health research administration
• Familiar with clinical data and medical terminology
• Experience of procurement within an NHS setting

Professional/Managerial/Specialist Knowledge

• Advanced keyboard skills
• Comprehensive up to date IT skills and experience in databases and spreadsheets including data manipulation
• Proficient use of MS Office and Google software
• Minute taking
• Experience of self-audit

Personal Skills/Abilities and Attributes

• Ability to manage own workload with minimum supervision within constraints of trust policy and procedure
• Proficient organisational skills and ability to work to strict deadlines
• Ability to prioritise and manage time effectively
• Confident communicator to staff of all levels, both internally and outside of the Trust
• Team player
• High standards of accuracy and attention to detail

Other Requirements

• Able to work flexibly based on the needs of the service.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Birmingham Women's and Children's NHS Foundation Trust

Full-time,Job share,Flexible working,Home or remote working,Compressed hours,Annualised hours