Administration Assistant

JobStart Scheme; Belfast; On-site; GBP 18,000 - 24,000; Part time

Job summary

A vibrant team in Northern Ireland is seeking an Administration Assistant to ensure efficient office operations. This role requires strong organizational and communication skills while facilitating a welcoming atmosphere. Responsibilities include managing schedules and documentation, supporting team projects, and greeting visitors. Candidates should have proven administrative experience and be proficient in Microsoft Office. Join this supportive workplace and contribute to meaningful teamwork.

Qualifications

• Proven experience in an administrative role or similar position.
• Adept at multitasking in a collaborative environment.
• Organized and resourceful with a positive attitude.

Responsibilities

• Manage and organize office files and documentation.
• Coordinate meetings and appointments for the team.
• Assist with preparation of reports and presentations.
• Handle incoming calls and emails.
• Maintain office supplies and inventory.
• Support the team with special projects and initiatives.
• Greet and assist visitors.
• Perform data entry and maintain accurate records.

Skills

Excellent verbal and written communication skills

Strong organizational skills

Ability to multitask effectively

Proficient in Microsoft Office Suite

Ability to work independently and as part of a team

Willingness to learn and adapt

Job description

THE EMPLOYER IS: NORTHERN IRELAND FOOD TO GO ASSOCIATIONWe are excited to announce an opening for the role of Administration Assistant in our vibrant and friendly team!As an Administration Assistant, you will play a crucial role in ensuring our office runs smoothly and efficiently. This position is perfect for someone who enjoys working in a collaborative environment, possesses a positive attitude, and is adept at multitasking. You'll be responsible for a variety of administrative tasks that are essential to our daily operations, all while helping to maintain a welcoming atmosphere for both staff and visitors. From managing schedules and handling correspondence to assisting with special projects, your contributions will be valued and integral to our success.We pride ourselves on creating a supportive workplace where every team member can shine and grow. If you are organized, resourceful, and eager to lend a helping hand, we would love to hear from you! Join us in creating an environment that encourages teamwork and innovation, all while providing top-notch administrative support. Let's make a positive impact together, one task at a time!

Responsibilities

• Manage and organize office files and documentation.
• Coordinate meetings and appointments for the team.
• Assist with the preparation of reports and presentations.
• Handle incoming calls and emails with a friendly demeanour.
• Maintain office supplies and inventory, placing orders as necessary.
• Support the team with special projects and initiatives.
• Greet and assist visitors to ensure they feel welcome.
• Perform data entry and maintain accurate records for various projects.

Skills and Qualifications

• Proven experience in an administrative role or similar position.
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to multitask effectively.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• Willingness to learn and adapt in a dynamic environment.

Further Information

The Employer is: NORTHERN IRELAND FOOD TO GO ASSOCIATIONJobStart Opportunity - Working Hours Information- Standard Hours: up to 25 hours per week.- Flexible/Reduced Hours: May be available upon approval by a Work Coach.- Additional Hours: The employer may offer extra hours depending on availability. This should be discussed directly with the employer before starting employment.The job advert may end before the closing date if requested by the employer.

Application Information

JOBSTART IS OPEN TO WORKING AGE BENEFIT CLAIMANTS WHO ARE DEEMED ELIGIBLE BY A WORK COACH. If you are on Universal Credit, please contact your Work Coach via your Journal. If you are in receipt of any other working age benefit, please contact your local Jobs & Benefits Office on 0800 001 5782.

Area: Derry or Londonderry
Closing date: 06 Nov 2025

Area: All of Northern Ireland
Closing date: 07 Nov 2025