Admin Officer -Estates

The Recruitment Co; Belfast; On-site; GBP 40,000 - 60,000; Full time

Job summary

A recruitment agency is seeking an experienced Administrative Officer to join the AFBI Newforge Estate Unit. This full-time role offers a pay rate of £13.75 per hour and includes responsibilities like assisting with maintenance schedules and reception cover. Essential criteria include a minimum of 2 GCSEs in English and Maths and at least 1 year's clerical experience. The position offers the chance to work in a team-oriented environment while ensuring effective communication and administrative support.

Qualifications

• At least 1 year's clerical experience.
• Competence in Microsoft Office (Word and Excel).
• Candidate's will have to complete a basic Access NI.

Responsibilities

• Assist with Planned Preventative Maintenance schedule.
• Manage reactive maintenance and defect reporting.
• Handle reception cover for visitors and contractors.

Skills

Effective communication skills for reception

Competence in Microsoft Office

Ability to work as part of a team

Education

Minimum of 2 GCSEs (Grade C or above)

Job description

Administrative Officer - AFBI Newforge Estate Unit

Location: AFBI Stormont Estate Unit
Branch: Estate Management & Development Branch (EMDB), FCAD
Hours: Full-time, Monday to Friday
Start Date: Monday 5th January 2026
Duration: 6 months initially

Rate of Pay: £13.75 per hour

Main Duties

• Assist the AFBINewforge Premises Officer with:
  • Planned Preventative Maintenance (PPM) schedule and remedial works
  • Reactive maintenance and defect reporting
  • Use of AMPS (NICS Asset Management & Property Services System)
  • Specialist laboratory gas maintenance
  • Permit-to-work system
  • Site security, KPI reporting, and invoice processing
  • Fire safety duties (Deputy Fire Precautions Officer), including weekly alarm testing
  • Reception cover for visitors, contractors, suppliers, staff, and AFBI Board Members
  • Daily mail and courier handling
  • Other duties as requested

Essential Criteria

• Minimum of 2 GCSEs (Grade C or above) including English and Maths
• At least 1 year's clerical experience
• Effective communication skills for reception and visitor interaction
• Competence in Microsoft Office (Word and Excel)
• Ability to work as part of a team and on own initiative
• Candidate's will have to complete a basic Access NI