Admin Officer

NHS Scotland; England; Remote; GBP 24,000 - 30,000; Full time

Job summary

A national health organization is seeking an enthusiastic Admin Officer to join their Infection Prevention and Control Education workstream. This remote-friendly role involves providing business support, maintaining communication, and collaborating across various teams. The ideal candidate will have extensive experience in business operations, diary management, and strong interpersonal skills. Opportunities for flexible working and generous benefits are provided.

Benefits

Flexible working opportunities

Generous NHS pension scheme

Annual leave progression

NHS discounts

Qualifications

• Extensive experience working in business operations.
• Experience of managing work across multiple projects.
• High level of interpersonal and organizational skills.

Responsibilities

• Join the Infection Prevention and Control Education workstream.
• Provide business support to meetings and maintain records.
• Collaborate across multiple workstreams to support the directorate.

Skills

Business operations experience

Meeting support

Diary management

Interpersonal skills

Organizational skills

Communication skills

Job description

Overview

Flexible Location: Based throughout Scotland, NES is a remote friendly employer supporting office and hybrid working. We’re happy to talk about how you want to work.

Work Pattern: Fixed Term, 12 months, Time, 37 hours per week

Fixed-term or Secondment 12 months from date of appointment

You must have eligibility and entitlement to work in the UK which is required to be maintained throughout your period of employment.

Who We Are

NHS Education for Scotland (NES) is the national health board with statutory responsibilities to effect sustainable change through workforce development, education and training across the health and social care system in Scotland, while working at UK level with partner organisations.

The Nursing, Midwifery and Allied Health Professionals (NMAHP) directorate works to support the education training and continuing professional development of nurses, midwives, allied health professionals’ health and social care chaplains and healthcare support workers. The directorate also is responsible for providing education training and workforce development across wider professional groups and disciplines often in partnership with other organisations to support key policy drivers.

The Opportunity

We are looking for an enthusiastic and self-motivated individual to join our small, but highly talented Infection Prevention and Control Education workstream. Working within the business support unit you will be a team player, able to prioritise and possess excellent organisational, communication and digital skills.

Do you enjoy working at pace and being adaptive to an ever-changing environment?

Do you enjoy working with a wide range of stakeholders and across a multidisciplinary team?

Do you want to support colleagues in the Directorate and across the organisation, sharing information and expertise, where appropriate, and offering advice and support?

Do you enjoy problem solving and collaborating with others?

Do you have transferrable skills in administration and digital tools?

Working within the business support team you will have the opportunity to bring your unique skills and experience to the table, collaborating across multiple workstreams to support the NMAP Directorate and the wider NES

Does this sound like you?

What We Love To See

Administrators (Admin Officers) offer a broad range of skills and experience, if you can offer some or all of these, we’d love you to apply:

• Extensive experience working in the field of business operations, including providing business support to meetings and production of formal and informal minute/action note taking.
• Experience of managing work across multiple projects
• Experience of supporting a senior role with the management of their diary, including prioritization of incoming workload
• An ability to confidently lead and facilitate the implementation of agreed actions arising from meetings with the Senior Leadership Team as appropriate.
• High level of interpersonal, organisational, communication skills (both verbally and in writing) and a pleasant manner
• Demonstrate honesty, integrity, care and compassion when dealing with others, utilising tact and persuasion skills when necessary
• Ability to work on own initiative, to organise and prioritise own workloads, to meet strict deadlines

Benefits Which Matter

As a valued employee of NHS Scotland, you can enjoy an extensive range of benefits including:

• Life-work balance - with opportunities for flexible working and hybrid working
• Generous NHS pension scheme
• Annual incremental salary progression (up to the maximum of the salary band) plus annual NHS salary scale review
• Annual Leave - 27 Days increasing in line with service plus 8 days public holiday
• NHS discounts and more

Diversity and Inclusion

Developing a successful national service for Scotland is impossible without ensuring we consider the diverse needs, perspectives and backgrounds of everyone in Scotland in our work.

We are focused on hiring the very best talent available for NES, and actively encourage applications from candidates of all backgrounds and aim to ensure everyone is treated fairly, with respect and has a positive recruitment experience – regardless of the outcome.

It’s not essential to be in an Admin Officer role right now. You may be returning from a career break (e.g. maternity, paternity, caring for others) or returning after working in another field. Your experiences elsewhere can bring a fresh perspective to our work.

If you are considering applying and feel it would be helpful to discuss this initially, please contact Allison Brown, Senior Admin Officer, Email: [e-mail]

Next Steps

NHS candidates will be considered firstly on a secondment basis, and so are strongly encouraged to discuss this with their current NHS employer at the earliest opportunity, ideally prior to application.

All applicants who are shortlisted for interview will be contacted by e-mail.

In person OR online interviews will take place on 20 October 2025.

For further information please refer to the Job Information Pack below. Unless otherwise stated the deadline for applications is 23:59 hours on the closing date. Please note, CVs will not be accepted.

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service.

As part of the pre-employment checks for a preferred candidate, NHS Scotland Boards will check your entitlement to work in the UK. It can be evidenced through a number of routes including specific types of visa as well as EU settled and pre-settled status. To find out more about these routes of permission, please refer to the GOV.UK website here.

For specific types of post, if you do not have the necessary eligibility to work in the UK, it might be possible (though not guaranteed) to secure sponsorship via a UK Skilled Worker/Health & Care Worker Visa. However, this is only possible if the employer is a licenced Sponsor, and if the post does not fall below the current minimum salary threshold or ‘going rate’. Further information on these criteria can be found here.

It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form.

If you have any queries regarding the NHS Scotland National Recruitment Portal or the recruitment process, please don't hesitate to contact our recruitment partners, the East Region Recruitment Service, at: [e-mail]