Mission Coordinator

European Science Foundation; Strasbourg; Sur place; EUR 40 000 - 60 000; Plein temps

Résumé du poste

A leading non-profit organization in Strasbourg seeks a Mission Coordinator to support Grant Evaluations operations. The role involves developing and implementing procedures, providing training, and ensuring project alignment. Candidates must hold a degree and have over 5 years of relevant experience, strong English skills, and MS Office proficiency. This is a full-time, 12-month contract position with possible extension, beginning as soon as possible.

Qualifications

• Over 5 years of work experience in an international environment, ideally in a scientific organization.
• Proven track record in running Calls for tenders and implementing Grant Evaluation processes.
• Ability to draw up clear and concise documents in English.

Responsabilités

• Support the Grant Evaluations Operations Manager in coordinating Grant Evaluations operations.
• Develop and provide training to relevant staff.
• Liaise with IT for database and web-related interfaces.

Connaissances

High standard of spoken and written English

Proven administrative experience

Good organizational skills

Strong inter-personal and communication qualities

Team-oriented work ethic

Ability to manage priorities

Action-oriented and responsible

Creative and improvement-minded

Formation

Bachelor’s or Master’s degree

Outils

MS Office systems (especially Word, Access, Excel, PowerPoint)

Description du poste

The mission of the position is to support the Grant Evaluations Operations Manager in deliveringhigh quality services to Grant Evaluations activities; for third parties as well as internally, in coordinating the various tasks and resources required by a specific activity, in contributing to the development and improvement of processes linked to internal quality assurance in Grant Evaluations activities, and in developing new external contracts.

The position will report to the Grant Evaluations Operations Manager.

This position will involve:

• Supporting the Grant Evaluations Operations Manager in developing,implementingand coordinating Grant Evaluations operations includingstandardisationandharmonisationof procedures between various activities and development/improvement of guidelines andprocedures;
• Developing and providing training and technical support to the relevant ESF administrative and scientificstaff;
• Ensuring (in liaison with Finance) availability ofaccurateand updated integrated financial information on Grant Evaluation missions at corporate level, including reporting and presentations whenrequired, inan appropriate formand ina timelymanner;
• Supporting andmaintainingthe framework required for the efficient implementation and coordination of Grant Evaluation activities (developing database structure, operatingproceduresand guidelines...);
• Liaising with IT for interfaces and procedures (both database- and web-related) for the Grant Evaluationservices;
• Supporting theorganisationin the development of contracts, in the drafting of budget scenarios and financial offers, as well as the planning of internal and external resourcesinvolved;

Supervising Grant Evaluation operations

• Preparing and overseeing IT developments required for specificactivities;
• End to end coordination of tasks and resourcesrequiredto deliver specific Grant Evaluationactivities;
• Acting as the administrative point of contact for externalpartners;
• Acting as the administrative point of contact for the Grant Evaluation actors (Research Associates, panel secretary...);
• Ensuring, with theOperationsCoordinator-Grant Evaluations, that specific Grant Evaluation process and associated outcomesmeet withthe required level of quality.

The Mission Coordinator shoulddemonstratethe following competencies:

• Bachelor’s or Master’sdegree or equivalent and substantial work experience (over 5 years) in an international environment, ideally in a scientificorganisation;
• Proven administrative experience and knowledge of officeprocedures;
• High standard of spoken and written English as the workinglanguage;
• Proven highly proficient working knowledge of MS Office systems (especially MS Word, Access, Excel,PowerPointand Web tools);
• Knowledge of project management and sciencemanagement;
• Basic knowledge and experience of staffmanagement;
• Goodorganisationalskills and capacity to deliver onallocatedtasks and respondin a timely mannertodeadlines;
• team-orientated workethic;
• Ability to managepriorities;
• Strong inter-personal and communication qualities within a multi-national context, with discretion, diplomacy andtolerance;
• Proventrack recordin running Calls for tenders andin implementing Grant Evaluation processes;
• Ability to draw up clear and concise documents inEnglish;
• Knowledge and experience of financial and budgetarycontrol;
• Action-orientated and responsible;
• Creative, willing to take initiative,and continuously improvement-minded;
• Ability to work independentlywithin the context ofobjectivesset by theCoordinator-Grant Evaluations;
• Ability to convey convictions/opinions;
• Transparency inworking;
• Commitment to “customer care” with colleagues throughout theorganisationand to ensuring external customersatisfaction;
• Ability to advise and mentor less experiencedcolleagues;
• Positive and constructive attitude.

Employment conditions

• The position is expected to be full-time (100% FTE) and will start as soon as possible.
• The contract offered is a 12monthscontract (replacement)+ possibleextension.
• The person selected for the position will be working from the ESF Headquarters in Strasbourg.

Please send your application (cover letter + CV in English) by 23 February 2026 to [e-mail] quoting the following reference MC2026. Interviews will be held in Strasbourg in February 2026 .

The ESF will not discriminate, nor allow its staff to discriminate, against any member of staff or applicant for employment or ex-employee on the basis of gender (including in cases of pregnancy or maternity); age; ethnic, national or social origin; religion or belief; sexual orientation; disability; political opinion; social or economic condition or health.

Join our team and play a role in advancing impactful research! You'll collaborate with passionate experts in diverse scientific fields, contributing to cutting-edge projects and initiatives that address global challenges. We welcome you to an internationally oriented, non-profit organisation that values excellence, inclusivity, and collaboration. Find out what ESF has to offer, including support for international staff.

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