Executive Assistant to the Secretary General for Sport

FIA; Paris; Sur place; EUR 40 000 - 60 000; Plein temps

Résumé du poste

A major international sports organization is seeking an Executive Assistant to support the Secretary General. This role involves managing the office's daily operations, liaising with international stakeholders, and coordinating events. Candidates should have a university degree and at least 5 years' experience in a similar role, demonstrating fluency in English and French. Proficiency in Microsoft Office is essential, along with exceptional organizational and multitasking skills. Occasional travel may be required, and applications are open until 26 January 2026.

Qualifications

• At least 5 years’ experience as an Executive Assistant supporting senior management.
• Full professional fluency in English and French; Italian and/or Spanish are a plus.
• Proven ability to handle sensitive information with discretion.

Responsabilités

• Manage daily operations of Secretary General’s office.
• Act as a primary contact for international stakeholders.
• Provide logistical support for FIA governing events.

Connaissances

Organisational skills

Fluency in English and French

Microsoft Office 365

Interpersonal skills

Multitasking abilities

Formation

University degree in business administration, sports or international relations

Outils

Microsoft Office 365 (Word, Excel, PowerPoint, Teams)

Description du poste

MISSIONS AND RESPONSIBILITIES:

• High-Level Secretariat Management: Manage the daily operations of the Secretary General’s office, including complex calendar management, scheduling and correspondence.
• Strategic Liaison: Act as a primary point of contact for international stakeholders, ensuring the Secretary General is fully prepared for high-level institutional and governance engagements.
• Events: Provide administrative and logistical support for major FIA governing events, including the FIA Conference and the Annual General Assembly, Regional corporate & Sporting events, Team events.
• International Travel Coordination: Organise global travel arrangements for the Secretary General, including multi-region itineraries, visas and logistics.
• Confidential Documentation: Draft, translations and management of sensitive documents, reports and presentations related to sport-wide strategic initiatives. Provide personal administrative support, in French and English.

EXECUTIVE ASSISTANT TO THE SECRETARY GENERAL FOR SPORT

TEAM SUPPORT

• Team Support: Under the pillars of Sport Clubs Liaison, Motorsport Funding Program, Education & Training, Sport Clubs Development and Motorsport Officials provide both on-going and ad-hoc support relating to:
• Administration: Support the successful development and delivery of projects.
• Logistical coordination: Concerning projects, events, equipment and people.
• Programme tracking: Support the ongoing progress of delivering projects.

PROFILE:

• University degree in business administration, sports or international relations.
• At least 5 years’ experience as an Executive Assistant supporting senior management, ideally within a Sports International Federation, NGO or complex member-based organization.
• Full professional fluency in English and French. Professional fluency in Italian and/or Spanish are a plus.
• Outstanding organisational, planning and multitasking skills in a fast-paced, global environment.
• Proven ability to handle highly sensitive information with discretion, diplomacy and professionalism.
• Advanced proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Teams).
• High resilience to stress and change; flexible and adaptable.
• Strong interpersonal skills with the ability to interact confidently with senior leaders and international dignitaries.

This role is based in Geneva and might request occasional travel. Deadline to apply: 26 January 2026