Executive Assistant

PayPal; Paris; Hybride; EUR 60 000 - 80 000; Plein temps

Résumé du poste

A global financial technology company is seeking an Executive Assistant to provide high-level support to executives. This position involves managing calendars, coordinating meetings, arranging travel, and fostering collaboration with internal teams. Ideal candidates have over 8 years of experience supporting C-suite level executives, exhibit strong communication skills, and are fluent in English. The company promotes a hybrid working model, balancing office and remote work.

Prestations

Flexible work environment

Health and life insurance

Employee stock options

Qualifications

• Minimum of 8 years of experience supporting C-suite executives.
• Demonstrated ability to prioritize tasks effectively.
• Fluent in English and one or more of French/Italian is a plus.

Responsabilités

• Manage calendars and schedules of executives effectively.
• Organize and coordinate meetings, including logistics and agenda.
• Handle travel arrangements both domestically and internationally.

Connaissances

Calendar management

Communication

Organizational skills

Team collaboration

Problem-solving

Outils

MS Office

Description du poste

Essential Responsibilities

• Manages calendar of the executive and daily work with some instruction from others.
• Performs general administrative duties such as travel, expenses, department distribution list, purchase orders, ordering supplies in accordance with standard procedures & practices.
• Engage and collaborate with the immediate team & internal partners.
• May act as a delegate for the executive when reviewing and approving expense reports
• Proactively identifies opportunities to increase efficiency and improve processes, anticipating the needs of the executive & team
• Collaborate regularly with peers and internal partners while developing and maintaining strong relationships.

Expected Qualifications

• Minimum of 3 years of relevant work experience

Preferred Qualifications / Responsibilities

• Provide high-touchexecutiveadministrative support tothe assignedleader as well as ad hoc support to local leaders and work with their teams to support overall businessobjectives.
• Help to design and administer an operating rhythm for each team
• Coordinate and manageinternalandexternal meetings at the executive (C-suite) level, including GlobalMarketleadership teamonsite meetings and events managing the budget,key stakeholders and anyspecial requirements. This roleincludesinteractionwith CEO staff Executive Assistants andC-suite executives.
• Follow up on action items on behalf of the leaders as appropriate
• Provide effective andexpeditious calendar management andmeeting coordination including agendas, notes and follow-up as needed
• Manage room bookings and video conference facilities on site
• Make travel arrangements expeditiously and accurately for both domestic and international travel
• Prepare and track purchase orders and expense reports
• Partner with EAs per groupin order tolearn, share best practices and foster cross-functional collaboration at all times
• Embody PayPal’s leadership values : Put People First, Work Customer Back and Win Together
• Organize events for the Milan / Paris / EU Partnership teams based team to create engagement
• Organise merchant events for the Paris / Milan and EU Partnership teams

Experience

• 8+ years relevant work experience supporting at the SVP or above levels in a complex and dynamic environment.
• Prior experience in handling a wide range of administrative-related tasks, organizing large meetings across timezonesand arranging travel.
• Demonstrated ability to work with a sense of urgency and under pressure, as needed to handle multiple tasks and prioritize effectively.
• Demonstrated ability to act diplomatically and respectfully when communicating with key internal and external customers and individuals of varying levels.
• Demonstrated ability to take the initiative to spot problems before they arise, find solutions, and providetimelyfollow-through on projects.
• Highly organized with an ability todemonstratemeticulous attention todetails, adaptability, flexibility,resourcefulnessand efficiency.
• Self-starter and self-directed : understands the needs of the executives and proactively helps and addresses gaps and opportunities.
• High levelof integrityrequiredfor handling sensitive andconfidential information.
• A “can-do” attitude that focuses on getting the job done
• Team player and comfortable working within executive assistant team dynamic, as well as working with other stakeholders and partners.
• Flexibility to accommodateleadersglobal travel schedule.
• Advanced skillsusing MS Office applications; Outlook, Word, Excel, and PowerPoint and Teams
• Excellent communication skills (both written and oral).
• Comfortable taking direction from members of the senior leadership’s support team.
• Fluent in English and either one or more of French / Italian a plus

Subsidiary : PayPal

Travel Percent :

PayPal does not charge candidates any fees for courses, applications, resume reviews, interviews, background checks, or onboarding. Any such request is a red flag and likely part of a scam. To learn more about how to identify and avoid recruitment fraud please visit .

For the majority of employees, PayPal's balanced hybrid work model offers 3 days in the office for effective in-person collaboration and 2 days at your choice of either the PayPal office or your home workspace, ensuring that you equally have the benefits and conveniences of both locations.

Our Benefits :

At PayPal, we’re committed to building an equitable and inclusive global economy. And we can’t do this without our most important asset—you. That’s why we offer benefits to help you thrive in every stage of life. We champion your financial, physical, and mental health by offering valuable benefits and resources to help you care for the whole you.

We have great benefits including a flexible work environment, employee shares options, health and life insurance and more. To learn more about our benefits please visit.

Who We Are :

to learn more about our culture and community.

Commitment to Diversity and Inclusion

PayPal provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and / or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state, or local law. In addition, PayPal will provide reasonable accommodations for qualified individuals with disabilities. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at.

Belonging at PayPal :

Our employees are central to advancing our mission, and we strive to create an environment where everyone can do their best work with a sense of purpose and belonging. Belonging at PayPal means creating a workplace with a sense of acceptance and security where all employees feel included and valued. We are proud to have a diverse workforce reflective of the merchants, consumers, and communities that we serve, and we continue to take tangible actions to cultivate inclusivity and belonging at PayPal.

Any general requests for consideration of your skills, please .

We know the confidence gap and imposter syndrome can get in the way of meeting spectacular candidates. Please don’t hesitate to apply.