Corporate Secretariat Adminstration Assistant

SWIFT; Paris; Sur place; EUR 35 000 - 50 000; Plein temps

Résumé du poste

A leading company in financial messaging services seeks a dedicated professional for a role focused on board meeting organization and logistics. The ideal candidate will have proven experience in corporate settings, outstanding organizational skills, and proficiency in both English and French. The position offers opportunities in a diverse and inclusive environment with a commitment to personal and professional growth.

Prestations

Competitive salary package

Career development opportunities

Inclusive working environment

Qualifications

• Experience in corporate environments preferred.
• Ability to handle confidential information.
• Proficiency in English and French and/or Dutch.

Responsabilités

• Create and maintain a yearly board meeting schedule.
• Organize logistics for quarterly meetings.
• Manage onboarding of new board members.

Connaissances

Organizational skills

Time-management

Communication

Interpersonal skills

Formation

Proven experience in a similar role

Outils

Microsoft Office Suite

Description du poste

ABOUT US

We’re the world’s leading provider of secure financial messaging services, headquartered in Belgium. We are the way the world moves value – across borders, through cities and overseas. No other organisation can address the scale, precision, pace and trust that this demands, and we’re proud to support the global economy.

We’re unique too. We were established to find a better way for the global financial community to move value – a reliable, safe and secure approach that the community can trust, completely. We’re always striving to be better and are constantly evolving in an ever-changing landscape, without undermining that trust. Five decades on, our vibrant community reflects the complexity and diversity of the financial ecosystem. We innovate diligently, test exhaustively, then implement fast. In a connected and exciting era, our mission has never been more relevant. Swift now has a presence in 200+ countries and legal territories to serve a community of more than 12,000 banks and financial institutions.

Key Responsibilities:

• Create and maintain a yearly board meeting schedule, including setting and communicating key dates.
• Maintain contact and bio details of all board members, including their needs such as travel, hotel rooms, and expenses.
• Organize, coordinate, and supervise logistics for quarterly meetings, including collecting and filing proxies, organizing catering, ensuring IT support, booking meeting rooms, ensuring badges and visitor access forms, and arranging hotel and transport accommodations.
• Lead the board documentation send-out cycle, including agendas, minutes, papers, and presentations, ensuring key dates are adhered to and communicating internally and externally on deliverables and deadline expectations.
• Coordinate the creation of presentation decks and other materials for board meetings.
• Maintain SharePoint (internal) and Boardvantage site (external), including filing, archiving, allocation of paper numbers, and filenames.
• Manage the onboarding of new board members and Exco members for the board cycle process.

Qualifications:

• Proven experience in a similar role, preferably within a corporate environment.
• Excellent organizational and time-management skills.
• Excellent skills in filing and archiving of meeting and related documentation.
• Strong communication and interpersonal skills, frequently with Board and Executive-level individuals
• Ability to handle confidential information with discretion.
• Proficiency in using Microsoft Office Suite and other relevant software.
• Excellent written and spoken English and French and/or Dutch

What we offer

We put you in control of career

We give you a competitive package

We help you perform at your best

We help you make a difference

We give you the freedom to be yourself

We give you the freedom to be yourself. We are creating an environment of unique individuals – like you – with different perspectives on the financial industry and the world. A diverse and inclusive environment in which everyone’s voice counts and where you can reach your full potential.

If you believe you require a reasonable accommodation to participate in the job application or interview process, please contact us to request accommodation.

Don’t meet every single requirement? At Swift, we are dedicated to building a workplace where people can bring their full selves and ideas to the team, so if you are excited about this role, we encourage you to apply even if you do not meet every single qualification.