Travel & Expenses Specialist

Win Systems International Holdings Inc.; Sant Cugat del Vallès; Híbrido; EUR 30.000 - 40.000; Jornada completa

Descripción de la vacante

A leading technology supplier in Spain seeks a Travel & Expenses Specialist to oversee employee travel coordination and manage related expenses. This role requires a university degree in Hospitality and Tourism or Business Administration, proficiency in English, and experience in T&E management. You will ensure compliance with company policies and provide support across multiple locations. Enjoy a hybrid working model and benefits like flexible remuneration and access to office amenities.

Servicios

Hybrid working model (1 day remote per week)

Ticket Restaurant (1.980€/year)

Flexible remuneration (Childcare ticket, transportation ticket, etc)

Beverages and fruits in the office

Padel court, Games room, and Gym in the offices

Formación

• Proven experience in travel & expenses management, ideally in a multinational environment.
• Experience in SAP environment preferred.
• Ability to support employees in multiple countries and cultures.

Responsabilidades

• Assist employees with booking flights, hotels, and ground transportation.
• Review and audit employee expense reports for accuracy.
• Implement process improvements to increase operational efficiency.

Conocimientos

Proficient level of English (written and spoken)

Excellent organizational skills

Strong communication and interpersonal skills

Knowledge of T&E systems and tools

Educación

University level degree in Hospitality and Tourism and Business Administration

Herramientas

SAP

Microsoft Office suite

Descripción del empleo

Win Systems is a leading technology supplier with 25 years of experience providing management solutions, electronic roulette, and slot machines to the casino and lottery industries.

With its best-in-class casino management systems, gaming machines, and an easily integrated end-to-end service, Win Systems is the go-to supplier for all gaming requirements.

Win Systems has grown to operate in more than 60 countries worldwide, with a multi-channel service offering across hundreds of venues of different sizes and across multiple regulatory jurisdictions. Win Systems aims to become the trendsetter for the gaming technology sector, and we are certain our solutions will shape the future of the casino environment.

Overview

The Travel & Expenses Specialist oversees the coordination of employee business trips and the management of related travel expenses across the group. This role is key to ensuring that all travel and expense activities are executed efficiently, accurately, and in full compliance with company policies. Acting as the primary point of contact for travel and expense inquiries, the specialist provides dedicated support to employees while working closely with Finance, HR, Administration, and local teams to ensure seamless operations and a consistent employee experience.

Responsibilities

• Assist employees with booking flights, hotels, and ground transportation.
• Ensure travel bookings comply with company travel policy.
• Liaise with travel agencies and vendors to secure competitive rates.
• Review and audit employee expense reports for accuracy and policy compliance.
• Manage travel advances and reimbursements in a timely manner.
• Maintain and update expense policies and guidelines.
• Manage travel and expense platforms.
• Ensure adherence to internal controls and regulatory requirements.
• Support internal and external audits related to travel and expenses.
• Train employees on best practices and policy updates.
• Implement process improvements aimed at increasing operational efficiency, generating savings, and improving the quality and timeliness of information processed, analysed, and reported to management.
• Maintain up-to-date transactional records in SAP and support month-end closing activities.

Work Experience and Requirements

• University level degree in Hospitality and Tourism and Business Administration
• Proficient level of English (written and spoken)
• Proven experience in travel & expenses management, administration, ideally in a multinational environment.
• Strong knowledge of T&E systems and tools
• Experience in SAP environment preferred
• Microsoft Office suite (Word, Excel, PowerPoint, Access, Outlook)
• Excellent organizational skills, attention to detail, and ability to work under tight deadlines.
• Strong communication and interpersonal skills, with the ability to support employees in multiple countries and cultures.
• Work Schedule: 10:00 to 19:00hrs.

Why work with us?

• Hybrid working model (1 day remote per week)
• Ticket Restaurant (1.980€/year)
• Flexible remuneration (Childcare ticket, transportation ticket, etc)
• Beverages and fruits in the office
• Padel court, Games room, and Gym in the offices