Senior Bid Coordinator

ICF; Madrid; Híbrido; EUR 35.000 - 55.000; Jornada completa

Descripción de la vacante

A leading global advisory firm seeks a Senior Bid Coordinator to contribute to proposal submissions across a wide range of sectors in Europe. You will oversee the bid process, ensure compliance, and collaborate with various teams. This role offers opportunities for professional development and supports hybrid or remote work.

Servicios

Collaborative and supportive team environment

Professional development and training opportunities

APMP certification support

Formación

• 3-5 years of experience in bid/proposal coordination, preferably in consultancy or public sector.
• Strong understanding of public procurement processes.
• Proficient in English; additional languages a plus.

Responsabilidades

• Coordinate the end-to-end bid process including scheduling and document management.
• Review tender documentation and extract key requirements.
• Manage internal workflows and ensure stakeholder contributions.

Conocimientos

Organizational skills

Time management

Attention to detail

Written communication

Verbal communication

Herramientas

Microsoft Office

SharePoint

Descripción del empleo

As a Senior Bid Coordinator within the Europe and Asia (E&A) Business Development team at ICF, you will play an essential role in contributing and leading to proposal submissions. This role is pivotal in ensuring the delivery of high-quality, compliant, and competitive proposals across a wide range of sectors and clients, particularly within the European Union (EU).

You will collaborate with internal technical experts, pricing analysts, legal and procurement teams, and external partners to develop compelling proposals that align with client expectations and ICF’s strategic goals.

At ICF, continuous learning is a priority. All Bid Professionals are APMP-certified, and you will have access to a wide range of training resources to support your professional development and ensure alignment with industry best practices.

Your main responsibilities include:

• Coordinate the end-to-end bid process, including scheduling, document management, and stakeholder communication.
• Review tender documentation to extract key requirements, deadlines, and evaluation criteria.
• Support the development of proposal content by liaising with technical teams, partners, and subcontractors.
• Manage internal workflows and ensure timely contributions from all stakeholders.
• Format and compile proposal documents in line with client specifications and branding guidelines.
• Maintain bid trackers, content libraries, and templates to support efficient proposal development.
• Assist in organising and documenting bid reviews (e.g., Pink, Red, Gold Team reviews).
• Ensure compliance with internal processes and external procurement requirements.
• Contribute to lessons learned and continuous improvement initiatives

Required skills and experience

• 3-5 years of experience in bid/proposal coordination, preferably in a consultancy or public sector environment.
• Strong understanding of public procurement processes; experience with EU institutions is highly desirable.
• Excellent organisational and time management skills, with the ability to manage multiple deadlines.
• Strong attention to detail and commitment to quality.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Teams); experience with SharePoint or CRM systems is a plus.
• Strong written and verbal communication skills in English; additional European languages (e.g., French or Spanish) are an asset.
• Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.

What We Offer

• A collaborative and supportive team environment.
• Opportunities to work on strategic and exciting opportunities.
• Access to professional development and training, including APMP certification support.
• Hybrid or remote work

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Working at ICF

ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future. Candidate AI Usage Policy

At ICF, we are committed to ensuring a fair and equitable interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process.

However, we understand that some candidates may require accommodations that involve the use of AI. If such an accommodation is needed, candidates are instructed to contact us in advance at [e-mail] . We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed.

Madrid, Spain (ES01)