Receptionist-Administrative Assistant

Thisistmrw; Marbella; Presencial; EUR 25.000 - 35.000; Jornada completa

Descripción de la vacante

A technology company in Marbella seeks a highly organized Receptionist-Administrative Assistant to manage office operations and provide support to the team. The role involves supplier management, logistics coordination, and ensuring smooth office functionality. The ideal candidate is fluent in English, Catalan, and Spanish, and excels in communication and proactivity.

Formación

• Highly organized and proactive individual.
• Experience managing office operations and logistics.
• Ability to handle multiple supplier relationships.

Responsabilidades

• Manage office suppliers and contracts.
• Coordinate IT equipment maintenance and repairs.
• Ensure building access for visitors and suppliers.
• Oversee office maintenance and improvements.
• Arrange accommodation for employees visiting Barcelona.
• Prepare monthly office expense reports.
• Coordinate travel and agendas for the board of directors.

Conocimientos

Excellent communication skills

Fluency in English, Catalan, and Spanish

Organizational skills

Proactivity

Descripción del empleo

Overview

Receptionist-Administrative Assistant role at TMRW.

Join to apply for the Receptionist-Administrative Assistant role at TMRW. Join a thriving environment tasked with delivering new and disruptive technologies! We are looking for a highly organized and proactive Receptionist-Administrative Assistant to manage our office in Barcelona and provide essential support to our team in Alicante. The ideal candidate must be a multi-talented professional with excellent communication skills, fluent in English, Catalan, and Spanish. We are looking for someone who excels at being the central point of contact for the office, handling everything from supplier management and administrative tasks to coordinating travel and reservations for the team and our General Director. So, if you are a detail-oriented person who loves ensuring a smooth-running office, managing logistics, and being the go-to person for the team, then this role is just for you!

Key Responsibilities

• Office suppliers: review the status of office materials, follow the fulfilment of contracts with regular suppliers, search for new necessary suppliers or replacement due to improved conditions of usual suppliers, review contract renewal and expiration date.
• IT equipment: review of the condition of the equipment, assignment of users and request for replacement or repairs.
• Building access: guaranteeing access to the building for visitors, suppliers, managers or non-recurring employees.
• Office maintenance: review the state of the office, repairs or proposal for improvements.
• Office space: adaptation of employee workspaces and common areas.
• Barcelona accommodation: seek agreements with hotels, restaurants, temporary rental of apartments for employees.
• Office report: monthly report of office expenses and forecast, proposals and improvements.
• Board of directors: coordinate travel, agenda.