Project Payroll Clerk

Confidential Jobs; Madrid; Presencial; EUR 35.000 - 50.000; Jornada completa

Descripción de la vacante

A leading HR solutions provider in Madrid seeks a detail-oriented Payroll & Admin Coordinator to support payroll and HR operations across EMEA and APAC. The role includes managing payroll processes, ensuring compliance with labor laws, and coordinating onboarding logistics. Ideal candidates will have 4+ years of experience, a Bachelor's degree in HR or Business Administration, and proficiency in HRIS systems and Excel. Fluency in English is essential.

Formación

• 4+ years of experience in HR operations, payroll coordination, or a similar role.
• Familiarity with European labor laws and data privacy regulations.
• Proficient in HRIS systems and Microsoft Office.

Responsabilidades

• Coordinate payroll processes and local benefits operations across EMEA and APAC.
• Manage HR systems with employee information including start/end dates and compensation.
• Prepare regular HR reports and dashboards with relevant employee data.
• Assist in the implementation of HR projects and policies.

Conocimientos

Attention to detail

Organizational skills

Collaboration

Fluency in English

Educación

Bachelor’s degree in Human Resources or Business Administration

Herramientas

HRIS systems

Microsoft Office (Excel)

Descripción del empleo

Position :

Payroll & Admin Coordinator

We are looking for a detail-oriented and proactive Payroll & Admin Coordinator to support our People Operations function.

This role will serve as the primary point of contact with local payroll administrators, payroll providers, and benefits vendors.

The main focus of the position is managing payroll processes and local benefits operations across EMEA and APAC.

The role ensures accurate and timely payroll processing, maintains employee lifecycle data, supports onboarding activities, and keeps employment records in compliance with legal and organizational standards.

The ideal candidate will have strong attention to detail, excellent organizational skills, and the ability to collaborate effectively with internal teams and external providers on payroll and benefits operations across EMEA and APAC.

Payroll & Compensation Support

Coordinate with payroll providers monthly to ensure timely and accurate payroll and benefits processing across EMEA and APAC.

Track and implement changes based on Collective Bargaining Agreements (CBAs) or other legal / contractual requirements in collaboration with local payroll providers.

Validate and maintain compensation data to ensure consistency and accuracy across systems, including benefits management platforms.

Assist with payroll audits and resolve discrepancies as needed.

Track and maintain records of local benefits and insurance contracts.

HR Operations & Data Management

Manage HR systems (HRIS and people data files) and trackers with employee information such as start / end dates, compensation, and job titles.

Prepare regular HR reports and dashboards with relevant employee data.

Coordinate onboarding logistics, including office access cards, IT setup, welcome materials, and orientation schedules. Liaise with IT and local administration as needed.

Arrange office and parking access and collaborate with landlords or office administrators when applicable.

Serve as a point of contact for basic employee queries related to payroll, benefits, and HR policies.

Assist in the implementation of HR projects, policies, and initiatives.

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• ~4+ years of experience in HR operations, payroll coordination, or a similar role.
• ~ Familiarity with European labour laws and data privacy regulations (e.g., Proficient in HRIS systems and Microsoft Office, particularly Excel.
• ~ Fluent in English.