PICs@ICFO Strategic Initiative : PIXEurope Procurement Technician

Euraxess; Barcelona; Presencial; EUR 30.000 - 50.000; Jornada completa

Descripción de la vacante

A leading research initiative in Barcelona is seeking a Procurement Technician to manage procurement for the PIXEurope pilot line. Responsibilities include overseeing all procurement phases, preparing tender documents, and collaborating with technical and legal teams. The ideal candidate will hold a relevant university degree and have at least 2 years of experience in public procurement, with fluency in English, Spanish, and Catalan. A competitive salary and indefinite contract are offered, aligned with Spanish law.

Servicios

Indefinite contract

Opportunity to shape a high-impact initiative

Integration into a vibrant international environment

Competitive salary

Family allowance, if applicable

Formación

• At least 2 years of experience in public procurement or contract management, ideally in the public sector or research.
• Knowledge of the Spanish Public Sector Contracts Law and procurement procedures.
• Experience in procurement of scientific or technical equipment.

Responsabilidades

• Manage all phases of procurement procedures for PIXEurope pilot line.
• Prepare and publish tender documents in compliance with regulations.
• Coordinate the evaluation of offers and preparation of contractual documentation.

Conocimientos

Public procurement experience

Fluency in English

Fluency in Spanish

Fluency in Catalan

Organizational skills

Communication skills

Problem-solving skills

Proficiency with collaborative tools

Educación

University degree in Law, Business Administration, Political Science, or related discipline

Herramientas

MS Office

Teams

SharePoint

Descripción del empleo

Overview

We are seeking a Procurement Technician to support the operational deployment of the PIXEurope pilot line. The selected candidate will be responsible for managing the procurement needs of the project – including public tenders, orders, deliveries, and associated documentation – and providing basic legal counsel support to ensure that contracts and agreements are properly executed. The Procurement Technician will work closely with the Pilot Line Procurement and Financial Manager, the technical staff to establish requirements and provide procurement and legal guidance, and the Director of the Strategic Initiative. The role will also involve close collaboration with ICFO’s Legal Team, Projects Financial Control Team, and Finance Team. The position will operate under the supervision of the Legal Team – particularly the procurement staff – who will ensure that all activities are carried out in full alignment with ICFO’s internal procedures and compliance requirements.

Responsibilities

• Manage all phases of procurement procedures for the PIXEurope pilot line, from planning and tender preparation to delivery and invoicing.
• Work with technical staff to define requirements, advise on procurement options, and ensure timely acquisition of goods and services.
• Prepare and publish tender documents in compliance with public procurement regulations and ICFO’s internal policies.
• Coordinate the evaluation of offers and preparation of contractual and administrative documentation.
• Liaise with suppliers, project partners, and internal stakeholders to ensure timely and accurate execution of procurement processes.
• Maintain accurate and organized procurement and contractual records in both physical and electronic formats.
• Provide the Pilot Line with basic legal counsel support, including reviewing and preparing project-related contracts, agreements, and memorandums of understanding.
• Support in audits and financial justification for public / European funding.

This contract will be co-funded by the Chips JU through the European Union’s Digital Europe and Horizon Europe programs, as well as by the participating states (Spain, Ireland, the Netherlands, Finland, Germany, Portugal, Poland, Austria, Italy, France, and the United Kingdom).

In particular, this contract has received funding under grant agreements No. and No. , and is co-funded by Spain through the Ministry for Digital Transformation and Civil Service, reference CJU- , within the framework of the Recovery, Transformation and Resilience Plan (PRTR).

Qualifications

The ideal candidate will bring :

• A university degree in Law, Business Administration, Political Science, or a related discipline.
• At least 2 years of experience in public procurement or contract management, ideally in the public sector or a research environment.
• Knowledge of the Spanish Public Sector Contracts Law and procurement procedures.
• Fluency in English, Spanish, and Catalan (written and spoken).
• Strong organizational, communication, and problem-solving skills.
• Proficiency with office and collaborative tools (e.g., MS Office, Teams, SharePoint).
• Knowledge of legal counsel functions in a project-based environment.
• Experience in procurement of scientific or technical equipment.
• Familiarity with EU-funded projects (e.g., Horizon Europe, Chips JU) – valued but not required.
• Experience in process optimization and continuous improvement of procurement tools and workflows.
• Languages : ENGLISH Level Excellent

What we offer

• Indefinite contract for scientific and technical activities pursuant to Spanish Law 14 / 2011, linked to the duration of the Pilot Line initiative.
• A unique opportunity to shape and drive a high-impact European initiative at the forefront of photonic innovation.
• Integration into a vibrant, international, and multidisciplinary environment at ICFO.
• Integration into ICFO’s vibrant, multidisciplinary, and international research community.
• A strategic position in a project that will define the future of European photonics.
• A competitive salary according to ICFO’s internal scales and a family allowance, if applicable, in line with institutional policy.

Selection process

Suitable candidates are requested to submit :

• A presentation letter outlining your interest in the position.
• A curriculum vitae, including full contact information.

Selection will include a pre-screening of applicants based on eligibility and experience, followed by interviews with shortlisted candidates.

ICFO is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

For formal enquiries regarding the application process, please contact :

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