Office Supervisor

Confidential Company; Madrid; Presencial; EUR 25.000 - 35.000; Jornada completa

Descripción de la vacante

A well-established office in Madrid is looking for an Administrative Coordinator to ensure the office runs smoothly and efficiently. The role involves planning events, coordinating supplies, and providing administrative support to management. Candidates should have experience in administrative tasks, proficiency in Microsoft Office, and strong communication and multitasking skills. A friendly demeanor is essential for interacting with visitors and staff. This is an excellent opportunity for someone looking to thrive in a dynamic office environment.

Formación

• Experience with administrative and clerical work is required.
• Proficiency in Microsoft Office suite is essential.
• Strong communication skills to interact effectively with visitors.

Responsabilidades

• Plan and coordinate company events and celebrations.
• Order and stock office supplies as needed.
• Serve as the main contact for office maintenance and repairs.
• Greet visitors and maintain a welcoming reception area.
• Organize and schedule internal meetings and appointments.
• Review travel arrangements for employees and leadership.
• Provide general administrative support to senior leadership.

Conocimientos

Strong communication skills

Ability to multitask

Friendly and upbeat demeanor

Herramientas

Microsoft Office suite

Descripción del empleo

The core responsibility is ensuring the office runs

smoothly, efficiently, and safely

allowing other employees to focus on their primary jobs.

The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, dealing with employees and handling Staff Requests. They should also possess a friendly demeanor so they can effectively interact with office visitors.

Responsibilities

• Planning, coordinating, and executing in-house or off-site company events, social gatherings, and celebrations.
• Monitoring, ordering, and stocking office supplies (stationery, kitchen, breakroom, etc.).
• Serving as the main point of contact for office maintenance, repairs, cleaning services, and security.
• Greeting visitors, clients, and vendors, and maintaining a welcoming reception area.
• Organizing and scheduling internal meetings, appointments, and general use of conference rooms.
• Review travel arrangements (flights, hotels, transport) for employees or leadership.
• Providing general administrative support to senior leadership or the management team (e.g., preparing reports, presentations, or documents).

Qualifications

• Experience with administrative and clerical work
• Proficiency in Microsoft Office suite
• Strong communication skills
• Strong ability to multitask
• Friendly and upbeat demeanor